Confirm the Receipt of a Resume, Contract Bid, or Application (Receiver's Letter) • Letter Templates and Guides

How to write this letter:

1Acknowledge having received the item.
2Tell the reader what to expect next.


In confirming the receipt of something as important as a resume, contract bid, or application, your letter should let the reader know that he or she has been taken seriously. Your letter should be brief and businesslike.

Example Letter #1


Thank you for your employment application that we received on January 15, 2019.

We regret that we have no openings for a person with your qualifications at this time. However, your application will be kept on file in the Personnel Department for six months. If an opening requiring your qualifications should occur during that time, we will notify you.

Example Letter #2


We received your contract bid on January 15, 2019, and preliminary review indicates that you have included all the required forms and estimates.

As indicated in our request for bids, we will consider all submissions received before January 30. You can expect a report on our final decision by March 1, 2019.

Example Letter #3


Thank you for your interest in Doe Corporation. We have received your resume and cover letter requesting employment.

It is our custom to forward all resumes to department heads for initial review. When a department head wishes to interview an applicant, our personnel office notifies the individual immediately and schedules an interview. If we have no positions open for which the applicant qualifies, the resume is kept on file for six months.

In the meantime, please call the above number if you have questions. We appreciate your interest in our company and wish you success in your job search.

Example Letter #4


We have received your resume and scanned it into our electronic database. We appreciate the opportunity to review your skills and experiences against our current needs.

Our personnel office regularly searches our database of candidates for skills and competencies to match our immediate openings. If we should find a good match for your qualifications, a recruiter will contact you to arrange a personal interview.

Our practice is to keep resumes in our database for six months, so your skills will be reviewed against our needs through that period.

Thank you for submitting your resume.


Tell the reader what to expect next.

Example Sentences for Step 2

We will review your resume carefully. We will keep your resume on file and contact you if a position that requires your specific qualifications becomes available. For the time being we have put your application on file. After the May 20 deadline, we will begin reviewing all of the applications. I will study your proposal carefully and let you know on Friday whether we can work with your plan. I have looked over your proposal and am eager to discuss it in greater detail. I can make no promises as to what Jane will think, but I will bring up your idea in Tuesday's planning meeting. I will let you know what happens. You referred to your resume n the cover sheet, but it was not in the packet. Until your application is complete, we can take no action on your case. Jane Doe, our personnel chief, will contact you to set up an interview. Unfortunately, we have already filled the position. Unfortunately, the position is no longer open. The response to our advertisement for this position has been overwhelming. Since we plan to review each application carefully, it will be some time before we can start calling applicants for interviews. To be included in our pool of potential new employees, you need to fill out the enclosed forms and return them with your application. As you know, we will announce which proposal will receive the contract on February 3. Since your bid is complete, there is nothing else you need to do until then. We hope to inform each applicant of the hiring committee's decision around the end of July. The admissions committee has its final meeting on July 30. We hope to start notifying applicants soon after this date.

Example Phrases for Step 2

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