Request Confirmation of Receipt of Earlier Mailings • Letter Templates and Guide

Guide

1Describe the item you sent. Tell when you sent it and why, as necessary.
2Explain your concern.
3Ask the reader to let you know if or when the item was received.

Tips

The order of ideas in your request is not as important as making sure the relevant information is communicated. Generally, you will want to describe the item sent, explain when you sent it, and why.

Example Letter #1

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On March 3 my secretary sent the building contract to your office by priority mail, but we have received no response. I am concerned that it may not have arrived. Will you please notify us as to whether you have received it? If not, I will gladly send a copy.

Example Letter #2

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On Tuesday, February 6, 2018, I mailed check #123 in the amount of $936.00 to Springfield Mortgage Services, but neglected to include my payment receipt on which I had indicated that I wanted the extra $300 to be credited to my loan principal.

Would you please to send me confirmation that my check was received and that $636.00 was credited as my monthly payment and that $300.00 extra was credited to principal?

Thank you for your kind attention. I regret any inconvenience I may have caused.

Example Letter #3

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I sent you four editorial cartoons two weeks ago for publication in your magazine. Each dealt with the recent political mess in Springfield. I sent them "return receipt requested," yet I have not received the return receipt. I am worried that the cartoons may have been lost in the mail. Could you please let me know if you received them? Thank you.

Example Letter #4

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I sent in a gift subscription to your magazine for Jane Doe in June. It is now August, and Jane informs me that she has not received a notice of the gift, nor has she received any copies of the magazine. Since I have not yet received a bill for the gift, I am concerned that you may not have received my postcard. Please contact me immediately regarding the subscription.