Confirm Your Own Attendance As a Speaker or Special Guest • Letter Templates and Guide

How to write this letter:

1Open your letter by confirming your intent to attend, and thank your reader, if appropriate.
2Repeat all pertinent details of your presentation and arrival, and request assistance or equipment you might need.
3Mention or ask for clarification of any financial compensation you expect to receive, if appropriate.
4End on a positive note that expresses your eagerness to participate.

Tips

If your letter reaffirms a complex agreement, you should repeat the details as you understood them in the body of your letter, so your reader can respond to any misunderstanding that may have arisen. Your letter should be brief and businesslike. However, since confirmation letters are the result of previous contact, you may wish to be friendly and personal.

Example Letter #1

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I am pleased to accept your invitation to speak at the Business Association Conference to be held July 1-3, 2019.

As we discussed, my talk will center on the role colleges and universities will play in training business school students in new global economics. My presentation will include many insights gained from my recent travels to the Far East. I will send you the exact title in time for printing the brochure and announcements.

I sincerely appreciate this opportunity to speak at the conference, and I am particularly flattered by your offer to publish the paper for members to buy at a reasonable cost, resulting in a $5.00 royalty for me for each copy sold.

Thank you for all of your efforts on my behalf.

Example Letter #2

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This is simply to confirm that I will be honored to speak at the Chamber of Commerce symposium for small business entrepreneurs to be held in July. As your letter suggests, I will be happy to share my personal business experiences and market insights with your audience.

My talk should take no more than one hour and will include a video demonstration, so I will need a VCR with appropriate monitors. I appreciate being asked to speak and look forward to the audience's responses and questions.

Example Letter #3

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Thank you for the invitation to speak at the Wool Growers' Symposium. I will be delighted to attend.

The information packet you sent seems to cover most of the details; however, I need clarification on a few details. First, will someone be meeting me at the airport or should I rent a car? Second, I will be bringing my spouse. Are his expenses covered also? Finally, I need an overhead projector and a white board for my presentation. Could you please make sure they are in place 15 minutes before my speech?

Thanks again for this opportunity. I always enjoy meeting new people and hearing their reaction to my ideas.

2

Repeat all pertinent details of your presentation and arrival, and request assistance or equipment you might need.

Example Sentences

Example Phrases

3

Mention or ask for clarification of any financial compensation you expect to receive, if appropriate.

Example Sentences

Example Phrases

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