Copy a Letter
Example Letter #1
In reference to our discussion of January 5, the package of diskettes you sent arrived today in good condition. I have copied and quickly viewed the files, and everything seems to be in order. I'll get to work immediately. As soon as I have something to report, I'll call you at work.
Thanks for giving me the opportunity to help. I'm excited about this project and feel a lot of good will come from it.
Example Letter #2
The package you sent arrived today in good condition. As always, we appreciate your thoughtfulness. We are eager to open it but will wait until the holidays. I put the package in a safe place because little John found weighing and shaking it was not enough.
We'll call you as soon as we open it. Your generosity and love for the children will always be remembered.
Example Letter #3
The photographs arrived today and everything was in order. You were right. The photograph of the Doe family in front of the monument is worthy of a magazine cover. I will see that our art director sees it.
Thanks for going through all the trouble to mail these wonderful photos to me.
The main point of this letter is to close the communication circle, so the sender knows the package or item has arrived. The letter is generally very brief.
1 State specifically what was received and when. If necessary, refer to any previous contact with your reader.
- five golden rings
- four calling birds
- three French hens
- two turtle doves
- a partridge in a pear tree As you requested on the phone, I am writing to confirm that I received your package on April 4. Its contents were complete and intact. As you requested on the invoice, this letter is to confirm that the package you sent arrived at our office before 5:00 p.m. today, April 10. Your package arrived early this morning by Doe Express.
2 Mention or review any other details of the arrangement, as necessary.
3 End with a positive expression.