Confirm an Appointment, Meeting, or Interview • Letter Examples and Guide

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Example Letter #1

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It was good to make your acquaintance last week. We look forward to meeting with you again on Monday, January 3, at 9:00 a.m. to discuss the terms of our licensing agreement. We will meet in John Doe's office at 1600 Main Street.

Until then, please call Jane, our administrative assistant, at 555-5555 if you need more information. We are optimistic about what we can accomplish together.

Example Letter #2

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As I mentioned at our lunch meeting, we plan to hold a meeting in January for anyone interested in employment at Doe International. It will be at 11:00 a.m. on January 5, in the auditorium of Building Q on the Springfield Campus. Representatives from each hiring division will be present to answer questions. Please bring an updated resume and a list of references. We look forward to seeing you there.

Example Letter #3

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I am writing to confirm my appointment with you made over the phone the other day. We agreed meet in your office on May 6, at 9:30 p.m. Please complete the fact finder I have enclosed so that our meeting will be productive. If you have any question regarding our appointment or the fact finder, please call me.

I look forward to meeting you.

Example Letter #4

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Thank you for taking time from your busy schedule to meet with me next Monday, May 12. Any advice you can give me as I make decisions about my career will be very helpful. I will meet you at 10:00 a.m. in your office. Please contact me at 555-5555, if we need to change the time.

Letter-Writing Tips

It is wise to confirm an agreement in writing to ensure that all parties share the same understanding, and that you have a written record for future reference. A letter of confirmation accomplishes this end, as it reviews the details of the agreement.

Step-by-Step Guide

2 Confirm that the meeting or appointment will take place, and review any pertinent details (time, place, etc.), as necessary.

Example Sentences

Example Phrases

3 Add any other special information, if necessary, and end with a pleasant comment.

Example Sentences

Example Phrases