Confirm an Appointment, Meeting, or Interview • Letter Templates and Guide

Guide

1Refer to your last contact with your reader, if appropriate.
2Confirm that the meeting or appointment will take place, and review any pertinent details (time, place, etc.), as necessary.
3Add any other special information, if necessary, and end with a pleasant comment.

Tips

It is wise to confirm an agreement in writing to ensure that all parties share the same understanding, and that you have a written record for future reference. A letter of confirmation accomplishes this end, as it reviews the details of the agreement.

Example Letter #1

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It was good to make your acquaintance last week. We look forward to meeting with you again on Monday, January 3, at 9:00 a.m. to discuss the terms of our licensing agreement. We will meet in John Doe's office at 1600 Main Street.

Until then, please call Jane, our administrative assistant, at 555-5555 if you need more information. We are optimistic about what we can accomplish together.

Example Letter #2

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As I mentioned at our lunch meeting, we plan to hold a meeting in January for anyone interested in employment at Doe International. It will be at 11:00 a.m. on January 5, in the auditorium of Building Q on the Springfield Campus. Representatives from each hiring division will be present to answer questions. Please bring an updated resume and a list of references. We look forward to seeing you there.

Example Letter #3

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I am writing to confirm my appointment with you made over the phone the other day. We agreed meet in your office on May 6, at 9:30 p.m. Please complete the fact finder I have enclosed so that our meeting will be productive. If you have any question regarding our appointment or the fact finder, please call me.

I look forward to meeting you.

Example Letter #4

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Thank you for taking time from your busy schedule to meet with me next Monday, May 12. Any advice you can give me as I make decisions about my career will be very helpful. I will meet you at 10:00 a.m. in your office. Please contact me at 555-5555, if we need to change the time.

2

Confirm that the meeting or appointment will take place, and review any pertinent details (time, place, etc.), as necessary.

Example Sentences

Example Phrases

3

Add any other special information, if necessary, and end with a pleasant comment.

Example Sentences

Example Phrases

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