Example Letter #1
Your leaving marks the end of an era here at Doe's. I know we will all come to appreciate you even more when we try to fill the void that you will leave. In your 23 years here you have been a mentor to all of us. You have taken this department to the leading edge of the industry, which is the kind of record any company should envy. Even more important though are the friendships you have developed over that time. We will all miss you very much.
Example Letter #2
On behalf of the Board of Trustees, I want to thank you for your peerless performance during these past 20 years, as we congratulate you on your retirement. The years you have worked here have been marked by unsurpassed efficiency and excellence. You have been an inspiration to us all. We hope you will honor us by attending a banquet Saturday evening in appreciation of your career with Doe Industries.
Example Letter #3
On the occasion of your retirement, we all want to thank you for your many years of great leadership. Everyone agrees that you possess a rare combination of vision, fairness, and understanding--crucial qualities for an effective manager. Many of us have additional personal reasons for our gratitude, for you have given special attention to our specific needs. Without going into detail, we give you special thanks for your caring. We thank you for all you have done and all you have taught us and send our very best wishes for a happy retirement.
Example Letter #4
You certainly will be missed after next Monday. During the thirty years that you have worked at Doe, we have often taken for granted your fine management of everyday office routines. In retrospect, we realize that you have made our work easier because you anticipated our needs. Congratulations on a job well done and a retirement well deserved.
Write Your Letter Step-by-Step
State your appreciation immediately.
Compliment the reader on the quality of his or her service.
Express a final word of appreciation.