Copy a Letter
Example Letter #1
Thank you for the letter informing me of your decision to choose (Name of Service/ Product) to fulfill our current need. I am very pleased that my research and advice on the range of (services/products) available provided helpful insight and stimulated a constructive discussion that led to a mutual agreement. I am confident that your choice will lead to the desired results.
If I can be of any assistance in inquiries or discussions about how to meet additional needs or goals, please don't hesitate to ask. It would be my pleasure to further contribute to the continued growth and success of the company in any way I can.
Example Letter #2
Thanks for taking my advice so seriously. Those who learn from others' experience are usually a step ahead of the rest. Purchasing a home within your means now is a wise move. I'm sure you've done the right thing. You're young and will have time to purchase a larger home later. It's important to build equity now. It looks like you have a great future.
Example Letter #3
I am pleased that you have taken my advice to begin saving through payroll deduction. If you place at least three percent of your gross salary each month into a tax sheltered annuity, the company will contribute another three percent. If you continue your savings and increase them gradually, you will have a very nice retirement income after 30 years. Saving this way was the best advice I received when I joined Doe Corporation, and I am always eager to pass it on to new employees. Best wishes for a happy, prosperous career.
Example Letter #4
I was very pleased when I learned you had decided to go ahead with my recommendation to decrease the workweek to four nine-hour days. While it is true that this plan will not succeed in some industries, ours seems to be one where the potential benefits merit this bold experiment. I hope the new workweek is as good to you as it has been to me.
Example Letter #5
Thank you for implementing my suggestion regarding air quality management in our shop. Ever since the new filtration system was installed I have felt healthier, and our productivity has risen just over 10 percent. It is a pleasure to work in an environment where employee suggestions are taken seriously.
This brief letter is a follow-up to earlier discussions or correspondence. It should convey a tone of appreciation without any hint of condescension or feelings of superiority. Emphasize the reader's strengths, rather than the value of your advice.
1 Express your appreciation to the reader for following your advice or recommendation.
2 Reinforce the benefits the reader will gain through this action.
3 Close with a word of reassurance.