Example Letter #1
I am pleased to accept your offer to join Doe Corporation as a "marketing representative." The meeting with your marketing staff convinced me that I will be working with a successful team in a dynamic company, and I look forward to contributing to the team's efforts. As you requested, I have signed and enclosed the contract which details my salary as well as commission bonuses.
I appreciate the literature you sent on the company's retirement and insurance programs. Thanks also for offering to answer questions I may have concerning these benefits, when I report to you for orientation at 8:00 a.m. on Monday, January 3. I appreciate your help in processing the employment papers and look forward to our January meeting.
Example Letter #2
I am happy to accept the position as computer programmer in your department. The ongoing training program outlined in your letter convinced me that your company offers excellent growth opportunities for its technical staff.
I understand that my salary will begin at $30,000 per year and that my immediate supervisor will consider a salary increase when I demonstrate expertise in an advanced programming language.
The start date of June 1 is acceptable and I look forward to thanking you in person when we meet at 9:00 a.m. in your office on that date.
Example Letter #3
Thank you for faxing your job offer today. I accept with pleasure the position of Social Worker in the hospital's Department of Social Work at an annual salary of $25,000.
As we discussed during our phone conversation today, I will arrive at the hospital on June 1, at 8 a.m. After completing the required medical examination, I will report to the personnel office for employee orientation.
I look forward to meeting you and other members of the department's staff. Be assured that I am grateful for this opportunity to contribute to the hospital's reputation for outstanding community service.
Example Letter #4
I am pleased to accept your generous offer of an engineering position at Doe Corporation. I certainly plan to confirm your trust in my abilities by working hard. Doe products are famous for quality and dependability and I will do all I can to sustain that reputation.
As agreed, my starting annual salary will be $45,000 and I will participate fully in the Doe employee benefit package. Please expect me at the Human Resources Department at 9:00 a.m. on September 15. I look forward to my first day of contributing to the success of Doe Corporation.
Write Your Letter Step-by-Step
Begin by expressing your pleasure in accepting the offer, and your confidence in being able to do the job.
Confirm the relevant details of the agreement such as salary, starting date, or special arrangements.
If appropriate, indicate how you will make your next contact.
Reaffirm your interest or appreciation.