Accept an Invitation to a Business Appointment • Letter Templates and Guides

How to write this letter:

1Express thanks for the invitation.
2Restate the details about the meeting such as the date, time, and location.
3State that you look forward to the meeting.


Your written acceptance should be brief and it should maintain an enthusiastic tone while repeating the important details of the invitation.

Example Letter #1


Speaking with you and your staff will be a tremendous opportunity for me to present our product line. I sincerely thank you for extending this offer and expect to meet with you, as requested in your invitation, on Friday, May 9, at 3:00 p.m. in your conference room.

I think you will find that our expanded line will give your clientele a much larger selection of outdoor clothing than they have had in the past. I look forward to this meeting and expect a long and rewarding association to follow.

Example Letter #2


I am very pleased to accept your invitation to meet with your marketing team. To confirm the details, I will meet you in the lobby of the Springfield Hotel at 9:45 a.m., September 21. We have much to discuss. See you then.

Example Letter #3


I am pleased we will be able to discuss the management plan. I will meet you at the Doe Library at 12:00 p.m. Thursday.

I believe this meeting will help us speed up the project.

Example Letter #4


Thank you so much for making time for an appointment with me at 2:00 p.m. on Thursday, June 4. After talking on the phone so many times, it will be a pleasure to meet you and have the opportunity to talk face to face.

Doe's Office Supply has a new line of products that I believe will be very helpful to your growing company. I look forward to showing them to you and demonstrating how they can meet your company's needs. I will see you next Thursday in your office.