Example Letter #1
Speaking with you and your staff will be a tremendous opportunity for me to present our product line. I sincerely thank you for extending this offer and expect to meet with you, as requested in your invitation, on Friday, May 9, at 3:00 p.m. in your conference room.
I think you will find that our expanded line will give your clientele a much larger selection of outdoor clothing than they have had in the past. I look forward to this meeting and expect a long and rewarding association to follow.
Example Letter #2
I am very pleased to accept your invitation to meet with your marketing team. To confirm the details, I will meet you in the lobby of the Springfield Hotel at 9:45 a.m., September 21. We have much to discuss. See you then.
Example Letter #3
I am pleased we will be able to discuss the management plan. I will meet you at the Doe Library at 12:00 p.m. Thursday.
I believe this meeting will help us speed up the project.
Example Letter #4
Thank you so much for making time for an appointment with me at 2:00 p.m. on Thursday, June 4. After talking on the phone so many times, it will be a pleasure to meet you and have the opportunity to talk face to face.
Doe's Office Supply has a new line of products that I believe will be very helpful to your growing company. I look forward to showing them to you and demonstrating how they can meet your company's needs. I will see you next Thursday in your office.
Write Your Letter Step-by-Step
Express thanks for the invitation.
Restate the details about the meeting such as the date, time, and location.
State that you look forward to the meeting.