Announce an Employee's Retirement • Letter Templates and Guides

How to write this letter:

1State the name of the person who is retiring and when the retirement will take place.
2Give a brief history of the person's employment, highlighting specific accomplishments and contributions.
3If appropriate, announce any event that will honor his or her retirement.
4Close with good wishes for the future.


This announcement not only communicates useful information about the retirement to other employees, but it builds good will among all concerned. Try to include those items that the person who is retiring feels are his or her major contributions.

Example Letter #1


It is with personal regret but warm wishes that I announce the retirement of Jane Doe, effective May 31. Jane's leaving marks the end of an era for Doe Corporation. She was the first person to see the value of television advertising for our products, and has been on the cutting edge of marketing ever since. We are indebted to her vision and commitment for propelling us to our present position in the industry. Her work has assured our success into the next century.

We will honor Jane for her contributions in a farewell reception to be held in the President's Ballroom at 7:00 to 9:00 p.m. on Friday, May 30. We invite all employees to extend their good wishes to Jane in her new endeavors.

Example Letter #2


We are at once delighted and disheartened to announce that John Doe is retiring. His last day is December 5. John has been a tremendous employee. He is gifted with a keen chemical engineering mind and a cooperative nature. John pioneered our latex paint when the company was just starting out. He later developed many of the plastic products we now consider the backbone of our product line. His co-workers also recognize John for his courtesy and amicability.

John's retirement is our loss, but a well-deserved respite for him. We are throwing one last party for him before he heads south to Miami to terrorize the Floridians with his dark dress socks, sandals, and plaid shorts! Call Sue for party details. We all wish John the very best.

Example Letter #3


Harold Walfield's retirement is upon us. The date we have feared, yet anticipated for years, is June 1. When Harold joined the company in 2012, he doubled the number of employees on the payroll. He went on to more than double our revenues by adapting new technologies from the big machine works for use in our little shop. Since he was made partner in 2016, Harold's leadership and innovation have kept us ahead of all our competitors, both locally and nationwide. A retirement party in his honor will be held in the restaurant of the Springfield Hotel on the evening of June 1, at 7:00 p.m. All are invited to share in this celebration. We all extend our best wishes to Harold as he takes a long and much-deserved vacation.

Example Letter #4


Doe Corporation announces the early retirement of John Doe from the company's Board of Directors. Doe joined the Board of Directors as a result of the 2018 acquisition of Springfield Corporation, which he founded in 2016.

The Board has named Eric Doe as his successor and expresses its sincere confidence in Mr. Doe's abilities and qualifications to assume John Doe's executive roles. We wish Mr. and Mrs. Doe well as they enjoy John's retirement together.

Example Letter #5


Please join me in extending best wishes to Jane Doe, who is retiring from the University on March 1. Jane has been an esteemed member of the faculty for 25 years, and she will be greatly missed by students and colleagues alike. We have all benefited from her innovative teaching style, which has made her one of the most popular professors on campus, and from her empirical research, which has been an inspiration to us all. She will be sorely missed and impossible to replace.

We invite you to attend a dinner in her honor on Friday, February 25, in the north ballroom of the student center. Please RSVP to my secretary, Mrs. Smith, by 5:00 p.m. on Thursday. Those who wish to contribute to a department gift for Jane may do so through Mrs. Smith.

We know you all join us in wishing Jane well as she starts a new chapter in her interesting life. We know she is eager to catch up on the traveling and writing she loves so much. We hope you will be able to join us for dinner as we express our appreciation to her.

Example Letter #6


It is with mixed emotions that I announce the retirement of Jane Doe, our department secretary. She has provided us with 37 years of devoted service. I don't know how we will get along without her!

Jane's attention to detail, while keeping the broader picture in mind, has been invaluable. Her willingness to put in extra time and effort to help us meet deadlines has demonstrated a commitment to excellence that we have come to depend upon. I personally owe her a debt of gratitude for all the times she has helped keep me on track, on time, and within our budget. In addition to her incredible competence and skill, she has been a friend to all with her thoughtfulness and quiet encouragement.

I invite you to join me in showing Jane our tremendous appreciation at a retirement luncheon that will be held in the staff lounge on her last day of work, Friday, June 30. We invite everyone to attend and share your memories of working with Jane, and to wish her a wonderful retirement.

Example Letter #7


Many of you are now aware that John Doe has accepted a position in Kansas. John will be the sales director for Doe Corporation.

I am very excited for John; however, he will be greatly missed here in Springfield. His positive attitude and abundance of energy have helped make our office a pleasant place to work.

Currently, I have no plans to replace John. Jane Doe will assume full responsibility for his clients.


Give a brief history of the person's employment, highlighting specific accomplishments and contributions.

Example Sentences for Step 2

John's career with Doe Associates has truly been remarkable. He began as a courier and rose to the office of vice president. He has been responsible for skillful negotiations with labor unions that have benefited workers and kept our company strike free. He has been a friend to all, and we will miss him. Jane has worked in nearly every division of the company, but she is probably best known for her work with international markets. Under her direction, our sales abroad have risen steadily for the past 10 years, a significant accomplishment in today's market. She now plans to spend some well-deserved vacation time in some of those international areas. Beth joined our company in 1975 when we were in our fledgling years. As we grew, she took on additional responsibilities and became our first full-time operations manager. Her years of experience and technical know-how will be sorely missed. We will also miss those occasional brownie treats. We were fortunate to get John to join our company in 1978 when we needed a marketing expert. He proved to be exactly the right person at the right time--and the rest is history. We all owe a great deal to him for helping us get where we are today. John's innovative marketing strategies over the past 15 years have made him somewhat of a maverick in today's society, but they have served us very well. Throughout his career we have been able to expect creative campaigns like the one last June that won him an award from the advertising council. His kind of creativity is a rare commodity. We will miss him.

Example Phrases for Step 2