Example Letter #1
Congratulations on your retirement!
You have been a great asset to the company and we will miss you very much. We always knew that our customers were in good hands when they were with you because you were patient and sensitive to their needs. We have appreciated that quality as well as your loyalty and willingness to accept assignments that were often beyond your normal duties. We will miss your commitment to excellence--and your cookies.
Retirement will be an adjustment but also an opportunity. I hope you will finally do the traveling you have been talking about, and that you will also write that book. You have been wise in the way you have planned your retirement. I hope it will work out well.
and please drop in to visit us from time to time.
Example Letter #2
I was happy for you when I learned you had completed 35 years of service at the Doe Institute. Congratulations on your long-awaited and richly deserved retirement.
For many of us, your career has been a model to follow. I can't count the times I have come into your office this year alone to ask for advice. You truly have made our department the success it is today, and I think I can speak for all of us when I say we are sad to see you leave.
May you retire knowing that you have made a remarkable contribution and have touched the lives of your colleagues in immeasurable ways.
Example Letter #3
Thirty-five years is a long, LONG time. But now it's behind you and you have a wonderful retirement planned. Congratulations!
Most of those years were spent toiling away under difficult time and budget constraints, in poor working conditions--and that was just on the restoration of your sailboat!
In lieu of the traditional gold watch, we will be presenting you a Doe Navitron marine compass. We want you always to be able to find your way back home.
Example Letter #4
So they are finally giving you the boot? Well, congratulations! Nobody around here deserves to retire more than you do. You have seen so much change in the life of this company, and been part of it all. We will all be sad to see you go, even as we envy your new life in the lap of leisure. There will be a retirement party, and a gift, if you can stand it. We all want to send you off in style. We just know you will swing into the new routine without any trouble at all. Best wishes!
Write Your Letter Step-by-Step
Start with a direct statement of congratulations that also identifies the celebrated event.
Acknowledge the employee's effort, dedication, energy, sacrifice, or skill that has made him or her a valued employee at the company, and express appreciation.
Mention the gift if you are giving one.
Look forward to future success and happiness.