Example Letter #1
After eight years of working with some of the finest and most talented people in the industry, I have decided to move on and accept a position with Doe Corporation. I must admit that Jane's and my desire to be near our families in Kansas influenced our decision. I have asked John to assume my responsibilities until a replacement can be found. Business will continue as usual, but you will no longer be required to laugh at my jokes. I will greatly miss each and every one of you. My last directive is for Jane to organize and invite the entire group to a surprise going-away party in my honor.
Example Letter #2
After seven years at Doe Corporation I have decided to seek new adventures. I am sure you can understand that making this decision has been difficult. I leave with mixed emotions.
I would like to make the transition as easy as possible for my successor. One sticky situation involves the Springfield account. We have been trying to reach an agreement on the particulars for the last three weeks without much success. Eric has been assisting me, so he is completely familiar with the issues. He can help Jane if she takes over that account.
It has been a pleasure to work with you. I wish you all the very best.
Example Letter #3
If you will recall, I mentioned in passing last week that I may be moving on to a new firm in Springfield. They have offered me a position, and I will be leaving Doe Accounting within the week. John Doe will be handling your firm's books. He is an outstanding accountant and I am sure you will like him immediately. I have appreciated your patronage and friendship over the last two years. Should you have any concerns about the change, please call me before Friday or call John thereafter. In any case, may your business continue having black-letter success.
Example Letter #4
As many of you know, I will be leaving Doe Corporation tomorrow as part of the voluntary RIF. I have accepted a position with another company located in the new Springfield Research Park off the hill.
I leave with mixed emotions because I have made so many good friends over these past 8 1/2 years. My life has been greatly enriched by the kindness and encouragement so many of you have shown to me. I will always be grateful for the many friends I have made along the way and the wonderful memories I take with me.
May you all enjoy wonderful success in the years to come.
Example Letter #5
With a bit of sorrow, and a lot of excitement, I wish to formally announce my departure from the Doe Corporation next month to pursue my new position with another company.
I remain grateful, however, for the opportunity to work with everyone here at Doe Corporation. My thanks to all who made this company and its products flourish as they have, especially to John and Jane for their generosity and leadership. It has been a once-in-a-lifetime experience to be on board.
I wish the best of success to everyone who is remaining with the company or moving to new ground. See you on the net!
Write Your Letter Step-by-Step
Announce or confirm your departure. Explain the circumstances as you feel appropriate.
State details important to the people remaining, such as who will replace you or what adjustments will be made.
Mention benefits of your association with the reader, and close on a pleasant, upbeat note.