Write a Farewell Letter to Management, Co-workers or Clients • Letter Templates and Guides

How to write this letter:

1Announce or confirm your departure. Explain the circumstances as you feel appropriate.
2State details important to the people remaining, such as who will replace you or what adjustments will be made.
3Mention benefits of your association with the reader, and close on a pleasant, upbeat note.


This letter may address your supervisor, your co-workers, or your clients. Maintain a tone that reflects your relationship with the reader. This is not a letter of resignation, but an expression of good will.

Example Letter #1


After eight years of working with some of the finest and most talented people in the industry, I have decided to move on and accept a position with Doe Corporation. I must admit that Jane's and my desire to be near our families in Kansas influenced our decision. I have asked John to assume my responsibilities until a replacement can be found. Business will continue as usual, but you will no longer be required to laugh at my jokes. I will greatly miss each and every one of you. My last directive is for Jane to organize and invite the entire group to a surprise going-away party in my honor.

Example Letter #2


After seven years at Doe Corporation I have decided to seek new adventures. I am sure you can understand that making this decision has been difficult. I leave with mixed emotions.

I would like to make the transition as easy as possible for my successor. One sticky situation involves the Springfield account. We have been trying to reach an agreement on the particulars for the last three weeks without much success. Eric has been assisting me, so he is completely familiar with the issues. He can help Jane if she takes over that account.

It has been a pleasure to work with you. I wish you all the very best.

Example Letter #3


If you will recall, I mentioned in passing last week that I may be moving on to a new firm in Springfield. They have offered me a position, and I will be leaving Doe Accounting within the week. John Doe will be handling your firm's books. He is an outstanding accountant and I am sure you will like him immediately. I have appreciated your patronage and friendship over the last two years. Should you have any concerns about the change, please call me before Friday or call John thereafter. In any case, may your business continue having black-letter success.

Example Letter #4


As many of you know, I will be leaving Doe Corporation tomorrow as part of the voluntary RIF. I have accepted a position with another company located in the new Springfield Research Park off the hill.

I leave with mixed emotions because I have made so many good friends over these past 8 1/2 years. My life has been greatly enriched by the kindness and encouragement so many of you have shown to me. I will always be grateful for the many friends I have made along the way and the wonderful memories I take with me.

May you all enjoy wonderful success in the years to come.

Example Letter #5


With a bit of sorrow, and a lot of excitement, I wish to formally announce my departure from the Doe Corporation next month to pursue my new position with another company.

I remain grateful, however, for the opportunity to work with everyone here at Doe Corporation. My thanks to all who made this company and its products flourish as they have, especially to John and Jane for their generosity and leadership. It has been a once-in-a-lifetime experience to be on board.

I wish the best of success to everyone who is remaining with the company or moving to new ground. See you on the net!

Write Your Letter Step-by-Step


Announce or confirm your departure. Explain the circumstances as you feel appropriate.

Example Sentences for Step 1

Example Phrases for Step 1


State details important to the people remaining, such as who will replace you or what adjustments will be made.

Example Sentences for Step 2

I will clear my office out by November 12, and Jane will need your input for possible replacements. John will take over my clientele, and Jane will move into my office. During the week of June 23-27, I will introduce John to clients and show him my route. I will not be available after that week. Jane Doe will take my place. She has been a leader in the electrolysis field for some time, and I am sure she will be a positive addition. I have left pertinent technical information with John, so he should be able to respond to any questions. Eric, my assistant who you have already met, will be taking over as your Doe representative. I have given him access to all our past files, and he knows the business well. I am sure you will be very happy working with him. If you encounter any problems, Eric will have my new office number. John, my replacement, is eager to begin, so I will be leaving April 4. Jane, at the front desk, has all my files. We all want the transition to go as smoothly as possible, so if you have any problems, please see Jane or John. The only sticky situation is the worrisome Doe account, which has been delinquent for some time. Copies of my correspondence with them are in my file with all the other client information. Jane Doe is both knowledgeable and personable. I am confident she will more than fill my shoes. Jane's experience with international relations will bring a new dimension to this department's operation. Just a few last-minute notes: John Doe will be taking over the Doe files. He has been assisting me with these for the past six months. Jane will be handling all the international accounts. Robert Jones will be able to answer any questions; his extension is 555.

Example Phrases for Step 2


Mention benefits of your association with the reader, and close on a pleasant, upbeat note.

Example Sentences for Step 3

Example Phrases for Step 3