Thank Someone For Volunteer Work • Example Letters, Guides and Samples


A brief letter thanking someone for volunteer work is a simple, courteous way to show your appreciation and encourage continued service.

How to write this appreciation letter:

  1. State your appreciation immediately.
  2. Praise your reader for his or her outstanding service.
  3. Express a final word of gratitude and encourage continued service

Example Letter #1


I am writing to thank you for your welcome assistance during our hectic holiday season. Your willingness to show up at short notice to cook meals, clean, and help with paperwork made a great difference. If you hadn't been willing to help, some of us would have been there all night. We all thank you for your example and trust we didn't work you too hard. We hope you will be able to help again next year. Thanks again.

Example Letter #2


Thank you, Jane, for all you brought to our Community Education program. Without your help the desk would always have been piled as high as it was that first day. If our funding is ever reinstated, we hope you will consider coming back to fill a full-time position.

Example Letter #3


John, your dedication to giving our neighborhood a political voice has been invaluable. Now that you have stepped down, we want to express our appreciation for all you have done in our behalf. Your efforts in organizing this committee impressed both the Mayor and the County Commissioners. Also crucial was your willingness to host those first meetings in your own home. We hope you will accept the enclosed token of our gratitude and that you will continue to be a voice for good in the neighborhood.

Example Letter #4


Thank you for the time and work you gave during the two years you served as Girl Scout leader for troop 123. Our scouts were fortunate to have you oversee their activities. We parents were also fortunate because you never missed a meeting or an outing. In all you do, you are a good role model for our girls.

Write Your Letter Step-by-Step

1 State your appreciation immediately.

Sample Sentences for Step 1
  • Thank you for accompanying the fifth and sixth graders to language camp last weekend.
  • Thank you for volunteering your time last Saturday to help quench the thirst of our 10K runners.
  • Now that your term as PTA President has ended, please accept our heartfelt thanks for your term of service.
  • Thanks to your efforts we had our most successful United Doe campaign ever.
  • On behalf of the Doe group, I would like to express our appreciation of the powerful message you delivered to our community's parents and teens.
  • We would like to thank you for your service as scout leader of troop 752.
Sample Phrases for Step 1
  • are so thankful for
  • caring people like you
  • for your service to
  • for volunteering your time to
  • for donating your time and efforts
  • for your efforts and hard work
  • for helping us with
  • for volunteering your time
  • for the service you rendered
  • for caring so much about
  • have appreciated all you have done
  • how much we appreciate
  • is all due to the support of
  • on behalf of the
  • our most successful campaign ever
  • people like you
  • please accept my heartfelt thanks
  • sharing your time and talents
  • thank you for
  • thanks to the support of
  • want to thank you for
  • want you to know
  • would like to express our appreciation
  • your community service

2 Praise your reader for his or her outstanding service.

Sample Sentences for Step 2
  • Since John arrived home I have heard dozens of stories about your helpfulness, good humor, and ability to make the camp a home-away-from-home for these youngsters.
  • Your quick response not only gave the thirsty athletes much appreciated refreshment, but it also helped them keep their times down.
  • As a direct result of your expert leadership and fund raising efforts, we have been able to implement numerous programs that will prove invaluable to our children's future growth and development.
  • We sincerely appreciate your humanitarian efforts. They have benefited many needy families in our community.
  • Your presentation enhanced our understanding of the factors involved in teenage drunk driving and alerted us to the precautions we can take to avoid future accidents.
  • You have made an enduring impression upon these young men that will serve them well throughout their adult lives. In honor of your outstanding service, we would like to invite you to attend our annual Volunteer Recognition Banquet to be held on June 8 at 7:00 p.m.
Sample Phrases for Step 2
  • an outstanding volunteer
  • are particularly grateful for
  • as a direct result of your
  • don't know what we would have done without you
  • enhanced our understanding of
  • enhanced our understanding of
  • especially appreciated your
  • first alerted us to
  • for these youngsters
  • have benefited many
  • have made an enduring impression on
  • have been able to
  • helped to rejuvenate
  • in honor of your outstanding service
  • is all due to the support of
  • reputation is well-deserved
  • sincerely appreciate your
  • the leadership you have given
  • will prove invaluable to
  • would like to invite you to
  • your quick response to
  • your good humor and helpfulness

3 Express a final word of gratitude and encourage continued service

Sample Sentences for Step 3
  • We felt a lot better knowing you would be with the group, and we appreciate the opportunity for John to spend time with a dynamic adult who is a positive role model.
  • It's help like yours that makes these athletic events so rewarding for everyone. We hope to see you back again next year.
  • We hope you will continue to put your ideas and talents to good use by continuing to support the PTA and its committees in the future.
  • We all applaud you for a job well done. Keep up the good work!
  • Thank you for taking time out from your busy schedule to share this important message with us. We would be honored to have you as a guest speaker again in the future should your schedule permit.
  • We would like to call on you again to support our future programs with your talent and skills.
Sample Phrases for Step 3
  • a job well done
  • accept our heartfelt thanks
  • applaud you for
  • appreciate your support
  • are thankful for
  • call on you in the future
  • can't afford to lose
  • don't know what we would have done without you
  • for taking the time to
  • hope you will continue to
  • hope to see you back again
  • in the future
  • is good to know that
  • keep up the good work
  • knowing of your unfailing support
  • makes these events so rewarding
  • put your ideas and talents to good use
  • should your schedule permit
  • someone with your talent and skill
  • spirit of volunteerism
  • such an outstanding role model
  • thanks to help like yours
  • token of our appreciation
  • will be called on again
  • will continue to support
  • would be honored to have you
  • your talents and skills