Example Letter #1
This morning, regretfully, I received your letter of intent to resign from your position as administrative assistant. I accept your resignation and appreciate your giving me sufficient notice in time to find a competent replacement.
In addition to having an exceptional attendance record, an excellent work ethic, and an enviable talent to write well, you have been a loyal friend. Finding someone to fill your shoes will be no easy task. Nevertheless, I wish you all the best in your future endeavors. You deserve it.
Example Letter #2
We are genuinely sorry to receive your letter of resignation informing us of your departure on June 5. We will miss you very much. We have enjoyed working with you and have come to depend on your competent assistance. Good designers are hard to find, so keep us in mind if your new position does not turn out as you expect.
Example Letter #3
I am sorry to hear that you are leaving the company. I understand that your last day is Friday, November 5. The departure of an excellent employee is always a bittersweet event. You will be missed, but we all hope the best for you. Your contributions to product development, particularly to the M105 engine, were superlative. I wish you continued success in your new job. Please keep in touch.
Example Letter #4
I was surprised to learn you were leaving. The art department will not be the same without you. It is with mixed feelings that I accept your resignation.
Your positive contributions to the dynamics of this department will be greatly missed. You certainly deserve the new position. It will allow you to use your potential.
On behalf of all of us, I wish you every success at Doe Design.
Write Your Letter Step-by-Step
In a dignified and courteous manner, accept the resignation and name the position the employee will be leaving, as well as when the employee will officially terminate employment. If appropriate, thank the employee for giving proper notice.
Compliment the employee on some aspect of the services he or she rendered.
Wish the employee future success. If appropriate, express personal sentiments.