Write a Farewell Letter to a Person Who Is Leaving Employment • Letter Templates and Guide

Guide

1Open with mention of the reader's departure, acknowledging the reason, if known and if positive. Let the reader know how you feel.
2Mention specific benefits of your association with the reader and wish him or her good luck.
3Reiterate best wishes, encourage continued contact if appropriate, and close.

Tips

This letter may address an employee, a co-worker, a manager or supervisor, or a valued client. Maintain a tone that reflects your relationship with the reader. Be especially tactful if the reader is leaving under adverse circumstances.

Example Letter #1

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The news of your decision to leave surprised us all. We will miss you, but realize that exciting opportunities and challenges await you. It has been an honor to be your colleague for the past five years. We have all benefited from your wit and wisdom and wish you every success on your career path.

Example Letter #2

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I had mixed feelings when I learned of your new assignment. I guess the old saying that "all good things must come to an end" is true. Although we will miss you, we have to admit that management has made a wise choice in placing you where they can benefit most from your talents. We will long remember the hard work and happy moments we have shared. You have been a great team member. Best wishes and keep up the good work.

Example Letter #3

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Congratulations on your fantastic new job! Jane gave me the scoop at lunch. By hiring you, Doe Corporation is making an excellent human resource investment. But I will miss you. You are a terrific friend and colleague. Work will not be the same without you answering extension 555. Hey, are there any openings at your new company? Keep me posted.

Example Letter #4

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Thank you for your letter of April 5. I want you to know that we are very excited about your success and know that you have worked hard to earn it. At your request, I will no longer hold your position open here at Doe Corporation. However, I would like nothing better than to have you return to Springfield to work with us in completing our product. Please keep us informed of your progress.

On a personal level, I have very much enjoyed getting to know you. Your excellent mind, fine work ethic, and your integrity will serve you well throughout your life.

Write Your Letter Step-by-Step

1

Open with mention of the reader's departure, acknowledging the reason, if known and if positive. Let the reader know how you feel.

Example Sentences

Example Phrases

2

Mention specific benefits of your association with the reader and wish him or her good luck.

Example Sentences

Your skill with the machinery has been largely responsible for the smooth-running record of this shop. Please accept our best wishes in your new job. It is hard to say goodbye to such a great salesperson, and not just because you sell so many products. I will also miss your warm humor and consistent good mood. I have appreciated your work in Shipping, which has been superb right from the start. I especially admired the tenacity you showed in almost single-handedly shipping out that huge Doe order last year. Doe is getting a good man in you, and we are sorry to see you go. I have never worked under a manager I respected more than I do you. You have been not only my boss but also my friend. While I understand your reasons for leaving, I selfishly wish you would stay. We know you will do a fantastic job for Doe's. They need patient, even-tempered people like you. We wish you the best of luck. I soon came to recognize you as an invaluable resource. If anyone here "taught me the ropes," it was you, and I thank you. I hope someday I can be a similar model for a new employee. Bigger office, bigger money, company car, expense account, travel--I just don't see the attraction. But it's your life, I suppose. Congratulations and best of luck! You will knock them off their feet! I am pleased that you have found such a promising job in your specialization. I wish we could have provided the job you needed because you are the kind of employee we would like to keep. Best wishes for the future. We all know how much you have wanted to live and work overseas. Now that you are going we are happy for you, but you will leave some mighty big shoes to fill. Thank you for your hard work. We wish you all the best in your endeavors.

Example Phrases

3

Reiterate best wishes, encourage continued contact if appropriate, and close.

Example Sentences

Example Phrases