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Example Letter #1
Jane, we in management are well-aware of your personal contributions to the Doe project. Given a complex problem, you have a rare and enviable ability to find a simple solution. It is delightful to see how your eyes light up when you are working on new ideas. Thank you for the enthusiasm you add to the team. You are a great contributor. We hope you will be inspiring us with your innovative thinking for years to come.
Example Letter #2
I want to compliment you on getting the sales brochure out in record time. I know you had to spend time on Saturdays to pull things together after some of the data was lost, but you did it without complaint. I trust these kinds of pressures will be a thing of the past as we get new equipment. We sincerely appreciate your outstanding work in getting this campaign started right. Thank you, again, for taking this problem in stride. You have a promising future in the company.
Example Letter #3
Congratulations on your presentation to our new clients last Friday. I thought your descriptive approach with multicolored visuals was very effective. The clients seemed especially to appreciate your attention to detail when you answered their questions. Thank you for the preparation you put into this effort. It was one of the best I have attended.
Example Letter #4
Congratulations! Your work group achieved the highest quality production of the whole factory last month. In addition to having the highest overall score, your group also had the lowest rework percentages in the plant. This is particularly impressive since our overall quality figures were up for all departments for the month.
The diligence and dedication demonstrated by your team have been mentioned by your supervisors and your colleagues. We have all noticed the enthusiasm and extra hours each of you put in this last month.
Thank you for your significant contribution to our division's success. We are implementing your recommendations for new equipment and hope that it will help you to maintain the same excellent performance.
Praise is a powerful motivator. Take the time to give genuine, specific compliments in a friendly, yet professional manner. A bonus check or some other tangible expression of thanks may accompany this letter.
1 Mention the work or achievement that deserves the compliment.
2 Acknowledge the qualities the employee possesses to achieve the high standard.
3 Thank the employee for his or her contribution.