Announce a Change of Business Address • Letter Templates and Guides
How to write this letter:
| 1 | Explain the change that is taking place, and give your new address. |
| 2 | Add any other relevant information that this change may involve. |
Guides
This letter is a worthwhile gesture that communicates your desire to maintain a business relationship.
Example Letter #1
When I contacted you last month for help in finding a new career opportunity, I had no idea that one would turn up so quickly! I want to thank you for your support and let you know that I have been offered the position of Sales Manager for Doe Industries.
As you may know, Doe Industries employs over 500 people locally. Of the businesses that offer paper products, Doe is by far the largest and most efficient.
One of the things I've learned in this transition is the importance of staying in touch with friends and business associates. Therefore, I wanted to give you my new address and telephone number, with the hope that I will have an opportunity to be of assistance to you and your company.
(Give your name, new address, and phone)
Again, I want to thank you for your help and encouragement. I look forward to staying in touch with you.
Example Letter #2
Good news! On September 1, we are moving our store to a bigger, brighter location at 1600 Main Street, where we will have twice the floor space to serve your every need.
The larger store will allow us to stock many items that customers once had to order through the catalog. Please stop by during our opening week to get acquainted and register to win two mountain bikes and dozens of other door prizes.
Example Letter #3
We have moved to a new location to serve you better. Our new address is:
1600 Main Street
Springfield, Kansas 12345
Our phone number remains the same. Though we are easy to find, the enclosed map may be helpful in locating us. We are proud of our new building and hope you will visit us during our Grand Opening on Friday, November 29, from 9:00 a.m. to 5:00 p.m. We will have exciting door prizes and refreshments.
Example Letter #4
Doe Auto Rebuild is moving. Our new location is larger and more conveniently located so we can offer you better service! The new address is 1600 Main Street, just a mile south of Downtown Springfield. Our telephone and fax numbers are unchanged.
Bring your car by anytime next week for a free wash and polish in celebration of our Grand Opening!
Example Letter #5
We are happy to announce that the medical office of Dr. John Doe is moving to a larger suite in the Doe Office Building. Our new office will provide more examination rooms and a larger waiting room just for children. These changes will make it possible for Dr. Doe to serve you more efficiently.
Our street address will remain the same, but our new office will be on the third floor in Suite 301. Simply turn right when you get off the elevator. Our phone number will also remain the same, 555-5555. Dr. Doe would like to take this opportunity to express his deep appreciation for his patients and hopes the new office will allow him to serve them more effectively.
Write Your Letter Step-by-Step
1
Explain the change that is taking place, and give your new address.
Example Sentences for Step 1
New address:
New phone number:
New FAX number:
Please make the appropriate changes in your records. Thank you. Please note our new address and telephone number: We've moved to a new location to serve you better! We have more parking, a larger selection of merchandise, and the same great service you have come to expect. We're easy to find. Just take the Springfield exit off I-80. See the enclosed map. We're open till 10:00 p.m. on weekdays. Help us celebrate the opening on June 1! On November 15, I will be closing my office in the Professional Tower at 1600 Main Street, Suite 240, and moving to a larger suite on the main floor of the Tower, Suite 180. I look forward to serving you there.
Example Phrases for Step 1
2
Add any other relevant information that this change may involve.