Announce a Change of Business Address • Letter Templates and Guides

How to write this letter:

1Explain the change that is taking place, and give your new address.
2Add any other relevant information that this change may involve.


This letter is a worthwhile gesture that communicates your desire to maintain a business relationship.

Example Letter #1


When I contacted you last month for help in finding a new career opportunity, I had no idea that one would turn up so quickly! I want to thank you for your support and let you know that I have been offered the position of Sales Manager for Doe Industries.

As you may know, Doe Industries employs over 500 people locally. Of the businesses that offer paper products, Doe is by far the largest and most efficient.

One of the things I've learned in this transition is the importance of staying in touch with friends and business associates. Therefore, I wanted to give you my new address and telephone number, with the hope that I will have an opportunity to be of assistance to you and your company.

(Give your name, new address, and phone)

Again, I want to thank you for your help and encouragement. I look forward to staying in touch with you.

Example Letter #2


Good news! On September 1, we are moving our store to a bigger, brighter location at 1600 Main Street, where we will have twice the floor space to serve your every need.

The larger store will allow us to stock many items that customers once had to order through the catalog. Please stop by during our opening week to get acquainted and register to win two mountain bikes and dozens of other door prizes.

Example Letter #3


We have moved to a new location to serve you better. Our new address is:

1600 Main Street

Springfield, Kansas 12345

Our phone number remains the same. Though we are easy to find, the enclosed map may be helpful in locating us. We are proud of our new building and hope you will visit us during our Grand Opening on Friday, November 29, from 9:00 a.m. to 5:00 p.m. We will have exciting door prizes and refreshments.

Example Letter #4


Doe Auto Rebuild is moving. Our new location is larger and more conveniently located so we can offer you better service! The new address is 1600 Main Street, just a mile south of Downtown Springfield. Our telephone and fax numbers are unchanged.

Bring your car by anytime next week for a free wash and polish in celebration of our Grand Opening!

Example Letter #5


We are happy to announce that the medical office of Dr. John Doe is moving to a larger suite in the Doe Office Building. Our new office will provide more examination rooms and a larger waiting room just for children. These changes will make it possible for Dr. Doe to serve you more efficiently.

Our street address will remain the same, but our new office will be on the third floor in Suite 301. Simply turn right when you get off the elevator. Our phone number will also remain the same, 555-5555. Dr. Doe would like to take this opportunity to express his deep appreciation for his patients and hopes the new office will allow him to serve them more effectively.

Write Your Letter Step-by-Step


Explain the change that is taking place, and give your new address.

Example Sentences for Step 1

Example Phrases for Step 1


Add any other relevant information that this change may involve.

Example Sentences for Step 2

Example Phrases for Step 2