Announce a Holiday Work Schedule

Letter #1


Mark your calendars! To ensure smooth operations during the Thanksgiving holiday, here's the upcoming schedule: **[Insert Table with Dates and Employee Work Assignments]** Please note, an 'X' indicates you're scheduled to work that day. We appreciate your flexibility and wish you a delicious and relaxing Thanksgiving!

Letter #2


Heads up! Here's a breakdown of upcoming holiday closures and work schedules:
* Veterans Day (November 11th) - Closed
* Thanksgiving Day (November 28th) - Closed
* Day After Thanksgiving (November 29th) - Half Crew (Sign-up required in the office)
* Christmas Eve (December 24th) - Closed at noon
* Christmas Day (December 25th) - Closed
* New Year's Eve (December 31st) - Half Crew (Sign-up required in the office)
* New Year's Day (January 1st) - Closed
Feel free to inquire about swapping shifts to accommodate your holiday plans. We value a happy and balanced team, especially during this joyous season!

Letter #3


The holiday season is upon us! To ensure we're well-staffed throughout the festive period (December 24th through January 2nd), we've created a tentative work schedule: **[Insert Link to Detailed Schedule]** This schedule is subject to change based on staffing needs. If you have any questions or conflicts, please let us know as soon as possible so we can make adjustments. We appreciate your dedication during this busy time and wish you a joyous holiday season!

Letter #4


The Christmas holiday work schedule is now finalized! We've incorporated staff requests for specific days off whenever possible and aimed for a fair distribution of shifts. Employees wishing to swap shifts must find a replacement and obtain supervisor approval. We believe this schedule balances staffing requirements with allowing employees precious time with family. Thank you for your understanding and cooperation during this festive season!

How to Write this Announcement Letter: Expert Tips and Guidelines

Use clear titles that are informative and include relevant keywords. Provide a call to action for signing up for shifts or swapping schedules. Employ tables and linked resources to improve organization and readability. Maintain a positive and appreciative tone while conveying important information. Since employees need to get this information without extensive reading, it is best to present it either in a diagram or in a list.


  1. Choose the best way to present the information so employees can understand it without reading a lot of text.
  2. Add any additional comments deemed appropriate or needful.

Write Your announcement in Minutes: Easy Step-by-Step Guide with Sample Sentences and Phrases

1 Choose the best way to present the information so employees can understand it without reading a lot of text.

Sample Sentences for Step 1

  • We will follow the schedule below for the holiday season. An X indicates a work day. Please mark your calendars (For this example, create a row of holiday dates, a column of employee names, and mark an X in the cell when the employee should work).
  • Monday: John Doe, Jane Doe
    Tuesday: John Doe, Robert Jones
    Wednesday: Eric Doe, Jane Doe, Robert Jones
    Thursday: Robert Jones, Jane Doe
    Friday: Jane Doe
  • The following will be paid holidays for all employees this year:
  • New Year's day January 1
    Martin Luther King's Birthday January 16
    Presidents' Day February 20
    Memorial Day May 29
    Fourth of July July 4
    Labor Day September 4
    Columbus Day October 9
    Thanksgiving November 23
    Day after Thanksgiving November 24
    Christmas Eve December 24
    Christmas Day December 25

Key Phrases for Step 1

  • be sure to
  • following will be paid holidays
  • holiday work schedule
  • make a note of the following dates
  • mark your calendars
  • please check the schedule to
  • schedule of paid holidays
  • will follow the schedule below
2 Add any additional comments deemed appropriate or needful.

Sample Sentences for Step 2

  • Any changes to this schedule must be coordinated with John Doe.
  • We feel that this schedule should give us adequate coverage during the holidays.
  • If you are unable to meet this schedule, you are responsible to find your own replacement.
  • In addition, each employee is eligible for two personal holidays to be taken at his or her discretion. These days are in addition to regular vacation time, but you must take them in this calendar year.
  • We are fortunate to have a liberal holiday and vacation policy.
  • In some cases it is possible to work on a holiday at time-and-a-half, and take off another day. If you would like to arrange your time off that way, please coordinate it with your supervisor.

Key Phrases for Step 2

  • cannot compensate for absenteeism
  • coordinate changes with
  • each work as few holidays as possible
  • final schedule will be posted
  • made the schedule as fair as possible
  • may work on an extra holiday in exchange for
  • may volunteer to work extra holidays
  • minimal staffing on holidays
  • must be arranged well in advance
  • not yet determined
  • paid time-and-a-half on holidays
  • possible to exchange holiday time for
  • preliminary schedule subject to adjustment
  • rely on you to be on the job on
  • responsible for finding a replacement
  • should give us adequate coverage
  • unable to meet this schedule
  • will make adjustments wherever possible
  • wish to make a change, please speak to