Announce a Job Opening • Letter Examples and Guide

Copy a Letter

Example Letter #1


Doe Corporation has a work environment that promotes diversity, embraces change, and provides leadership opportunities to every team member. We are on a fast track within the applications industry and are seeking highly skilled professionals to take us even further.

So if you are looking to make a move and are a highly motivated professional who welcomes new challenges, take a look at Doe Corporation... We have your next GREAT OPPORTUNITY!

Contact us at (phone, fax, and e-mail).

Example Letter #2


The Technical Support Division has positions open for two technical support representatives in the Springfield office. Both positions require a B.S. in computer science and three years experience in the software industry. The closing date for applications is May 5. Interested persons should submit an application with a resume and a cover letter.

Technical support representatives provide telephone and on-line assistance to users of Doe's Vision and Mainline software products. Duties include:

- handling telephone inquiries

- answering on-line questions

- faxing hardcopy answers from our database

Questions concerning these positions can be answered by Eric Doe in Human Resources, extension 5555.

Example Letter #3


The position of Sports Page Editor will become vacant on November 29. Eric Doe, the current editor, has accepted a similar position with the Springfield Post.

We want to fill this position internally, if possible. Previous writing and editing experience is a must. The deadline for applications is November 15.

Please submit a standard application with your resume and a cover letter explaining your interest in this position. If you have further questions, call Jane Doe at extension 5555.

Example Letter #4


The retirement of Jane Doe means that effective October 15, we are seeking to fill the position of Line Inspection Manager at our Springfield Plant II.

Applicants must have at least two years' line inspection experience. Qualified persons wishing to be considered for this position must submit an application, including a resume and cover letter, to the personnel office by September 30.

The Line Inspection Manager is responsible for two crews of assembly line inspectors as well as a host of automated inspection and testing operations. For a more specific rundown of responsibilities, please contact John in personnel.

Example Letter #5


The Doe University at Springfield will have one opening for a visiting instructor in the Intensive English Program beginning August 15. The position is intended to be an internship for a recent MA graduate who has less than three years of full-time teaching experience. Duties include teaching advanced levels of speaking, listening, and writing. Applicants should send a letter of application and a current resume to arrive before May 1.

Letter-Writing Tips

This announcement is generally written in memo format. Remember that it will probably be posted on a bulletin board, so relevant information should be easy to read.

Step-by-Step Guide

1 Name the position and its affiliation and location as appropriate. If the applicant pool is within the company, explain why the vacancy has occurred.

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2 State the minimal required qualifications and announce the deadline for applications.

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4 Provide a job description, listing primary duties and responsibilities. Don't imply that the list is exhaustive.

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