Announce the Birth or Adoption of a Baby (Public Announcement) • Example Letters and Guides
This announcement will normally be sent to a newspaper and will contain fewer personal comments than a personal letter. There are no hard and fast rules about how to state the names of parents. Although most parents will share the same surname, some parents will be unmarried, some will be single parents, and others, although married, will have different surnames. Your choice will reflect your own situation, attitude, and values. If you want to add any commentary beyond the basic information of birth, weight, height, etc., check with your newspaper for guidelines. Expect to pay a fee for this announcement.
How to write this announcement letter:
- State the sex of the child, date of birth, parents' names and hometowns, and grandparents' names, if appropriate. Include weight and length, if the newspaper allows it.
- To the degree you feel is appropriate, add additional personal sentiments, or comments about other family ties.
Example Letter #1
John and Jane Doe announce the birth of their beautiful baby daughter who came into their home July 12, weighing 7 pounds, 8 ounces, and measuring 20 inches.
Her arrival was long-awaited. The family expresses appreciation for the support of friends and the medical staff at Springfield General Hospital.
Example Letter #2
John and Jane Doe are happy to announce the birth of their baby boy, Eric, on February 28. Eric's proud grandparents are Mr. and Mrs. Robert Doe and Mrs. Anne Johnson.
Example Letter #3
John and Jane Doe are elated to announce their adoption of a beautiful baby boy.
Little Eric was born healthy and happy on October 19, and is welcomed into a home full of love.
Example Letter #4
John and Jane Doe are delighted to announce the arrival of a new member of the family, Mary, a beautiful baby girl born on February 10 at Springfield Memorial Hospital. Big brother, John Jr., and grandparents, Mr. and Mrs. Frederick Doe and Mr. and Mrs. Andrew Brown join in welcoming Mary to the family.
Example Letter #5
John and Jane Doe are overjoyed to announce the adoption of an adorable baby boy, John Jr., who was born December 14. We are enjoying him more than you can imagine. He's the best Christmas present ever for the Doe family.
Write Your Letter Step-by-Step
1 State the sex of the child, date of birth, parents' names and hometowns, and grandparents' names, if appropriate. Include weight and length, if the newspaper allows it.
Sentences for Step 1
- On July 12, John and Jane Doe welcomed a 7-pound, 8-ounce beautiful baby girl into their home.
- Baby Tiffany, weighing 8 pounds, 5 ounces, and measuring 21 inches, was born to John and Jane Doe on July 15. Tiffany is also welcomed by her grandparents, Mayor and Mrs. Robert Johnson.
- John and Jane Doe are delighted to announce the adoption of a beautiful baby girl, Mary, age three months. She joins two brothers, Eric and Fred.
- John and Jane Doe are proud to announce the birth of their son, Tyler, born in Springfield, Kansas, November 23, 2018.
- Jane and John Doe and big brother Eric welcome with love their new little 7-pound, 5-ounce daughter and sister, Ann, born March 1 at 5:45 a.m. The proud grandparents are Mr. and Mrs. Robert Doe and Mrs. Anne Johnson.
Phrases for Step 1
- a lovely baby girl
- announce the birth of their
- are pleased to welcome
- are delighted to announce the
- are proud to announce
- born in Springfield
- born April 10 at 6:00 p.m.
- have adopted a baby boy
- have welcomed a beautiful baby
- is three months old and
- into their home
- is also welcomed by her grandparents
- joins a brother and a sister
- mother and baby are doing well
- new little son and brother
- weighed in at
- the adoption of a beautiful baby girl
- the proud grandparents are
- was born to
- weighing 7 pounds, 7 ounces
- welcome with love their
2 To the degree you feel is appropriate, add additional personal sentiments, or comments about other family ties.
Sentences for Step 2
- Family and friends are welcome to call any afternoon 1:00 to 3:00 p.m. at the Doe home, 1600 Main Street in Springfield.
- Friends are invited to a celebration of this long-awaited event at the home of Tiffany's parents, Saturday evening, July 20, at 7:00.
- The parents are proud and happy to have this blessing in their lives. They express their love and appreciation for the support of friends.
- Family members from overseas will be joining a special family gathering to celebrate the event on Saturday, July 15.
- The parents express their appreciation for the assistance of the local adoption services. They are overjoyed to have little Eric as a member of their family.
Phrases for Step 2
- a special family reunion
- appreciate the support of
- appreciation for the assistance of
- are proud and happy to
- are grateful to his birth parents
- are overjoyed to have little
- as a new member of the family
- excited to have a little sister
- express their love and appreciation for
- express their gratitude to
- family and friends are welcome to
- has overcome many obstacles to
- invited to a celebration of
- longed-for addition to our family
- the adoption services
- their family and friends
- this very special event
- this long-awaited event
- to celebrate this happy event
- to have this blessing in their lives