Announce a Change of Address • Letter Templates and Guides
How to write this letter:
| 1 | Announce your plans to move, including the date, your new address and, if necessary, your present address. |
| 2 | If you wish to cancel an account or service due to the move, specifically state your desire. |
Guides
Post offices provide change-of-address cards, but you may wish to write a letter if the notice contains confidential information. You may also use this letter to cancel services.
Example Letter #1
On March 31, I will move to
648 Maple Lane
Springfield, Kansas 12345
I will miss your friendly service. Please forward my last bill to my new address.
Example Letter #2
Please note that my address will be changing. The old address is
648 Maple Lane
Centerville, KS 12346
and the new address will be
1600 Main St.
Springfield, KS 12345
We have appreciated the service you have provided for us, but we will need to cancel our account. We will be opening a new account closer to our home in Springfield. Please forward all statements to the new address after July 8.
Example Letter #3
We are moving. Our new address is:
Jane and John Doe
648 Maple Lane
Centerville, KS 12346
Please transfer our account to your Centerville office and update your mailing list.
Example Letter #4
Just a note to all of our friends and family to let you know that our new home is finally done and we will be moving into it in time for Christmas. Please note our new address:
648 Maple Lane
Springfield, Kansas 12345
We look forward to celebrating the holidays in our new place and invite you to join us at an open house Saturday, December 28, 3:00-6:00 p.m. We hope you will share the spirit of Christmas with us.
Write Your Letter Step-by-Step
1
Announce your plans to move, including the date, your new address and, if necessary, your present address.
Example Sentences for Step 1
648 Maple Lane
Centerville, KS 12346
and the new address will be
1600 Main Street
Springfield, KS 12345 On July 8, I will move to a new address at
648 Maple Lane
Centerville, KS 12346 After living in Centerville for fifteen years, I have made the difficult decision to move closer to Springfield on July 8. My new address is as follows:
648 Maple Lane
Centerville, Kansas 12346 This is to advise you that I will change my present mailing address on July 8 to
648 Maple Lane
Centerville, Kansas 12346 Please make the necessary changes in your records to reflect my change of address from
1600 Main Street
Springfield, KS 12345
to
648 Maple Lane
Centerville, Kansas 12346 I am leaving Centerville on July 8 and will then reside at the following address in Springfield:
1600 Main Street
Springfield, KS 12345
Example Phrases for Step 1
2
If you wish to cancel an account or service due to the move, specifically state your desire.