Announce a Change of Address • Example Letters, Plus Guides and Samples
Guides
Post offices provide change-of-address cards, but you may wish to write a letter if the notice contains confidential information. You may also use this letter to cancel services.
How to write this announcement letter:
- Announce your plans to move, including the date, your new address and, if necessary, your present address.
- If you wish to cancel an account or service due to the move, specifically state your desire.
Example Letter #1
On March 31, I will move to
648 Maple Lane
Springfield, Kansas 12345
I will miss your friendly service. Please forward my last bill to my new address.
Example Letter #2
Please note that my address will be changing. The old address is
648 Maple Lane
Centerville, KS 12346
and the new address will be
1600 Main St.
Springfield, KS 12345
We have appreciated the service you have provided for us, but we will need to cancel our account. We will be opening a new account closer to our home in Springfield. Please forward all statements to the new address after July 8.
Example Letter #3
We are moving. Our new address is:
Jane and John Doe
648 Maple Lane
Centerville, KS 12346
Please transfer our account to your Centerville office and update your mailing list.
Example Letter #4
Just a note to all of our friends and family to let you know that our new home is finally done and we will be moving into it in time for Christmas. Please note our new address:
648 Maple Lane
Springfield, Kansas 12345
We look forward to celebrating the holidays in our new place and invite you to join us at an open house Saturday, December 28, 3:00-6:00 p.m. We hope you will share the spirit of Christmas with us.
Write Your Letter Step-by-Step
1 Announce your plans to move, including the date, your new address and, if necessary, your present address.
Sample Sentences for Step 1
- I have accepted a job offer in Springfield, Kansas, and my family and I will be moving to our new home on July 8. My present address is
648 Maple Lane
Centerville, KS 12346
and the new address will be
1600 Main Street
Springfield, KS 12345 - On July 8, I will move to a new address at
648 Maple Lane
Centerville, KS 12346 - After living in Centerville for fifteen years, I have made the difficult decision to move closer to Springfield on July 8. My new address is as follows:
648 Maple Lane
Centerville, Kansas 12346 - This is to advise you that I will change my present mailing address on July 8 to
648 Maple Lane
Centerville, Kansas 12346 - Please make the necessary changes in your records to reflect my change of address from
1600 Main Street
Springfield, KS 12345
to
648 Maple Lane
Centerville, Kansas 12346 - I am leaving Centerville on July 8 and will then reside at the following address in Springfield:
1600 Main Street
Springfield, KS 12345
Sample Phrases for Step 1
- is as follows
- new address will be
- please adjust your records
- please make a note of
- present address is
- will be leaving
- will be residing at
- will take up residence at
- will move to a new address
- will be moving on
- will be relocating to
- wish to advise you that
2 If you wish to cancel an account or service due to the move, specifically state your desire.
Sample Sentences for Step 2
- I have appreciated your exceptional service over the past few years, but I must cancel my account due to our move. Please make a note of it in your records.
- I wish to cancel my contract because your services do not extend to the Springfield area. Please adjust your records accordingly.
- Because your company does not deliver in Springfield, I must cancel my contract, effective July 8.
- Although I have enjoyed our business relationship, I must cancel my account because of the move.
- Thank you for providing us with such wonderful services. Unfortunately, we find that we must cancel our account because of our long-distance move.
- Please cancel my account at that time.
Sample Phrases for Step 2
- am paid up to
- because of the move
- due to this move
- find it necessary to
- have appreciated your service
- have enclosed a
- have enjoyed our relationship
- is, of course, no reflection on
- must cancel my contract
- out of your service area
- please make a note of
- please take note that
- please adjust your records
- please cancel my
- send my final bill to the new address
- thank you for
- to take effect
- to cancel our arrangement
- to terminate our agreement
- will no longer need
