Authorize Work to Be Done • Letter Templates and Guides

How to write this letter:

1Authorize the reader to do the job. Include all necessary details.
2Describe any enclosures.
3Ask the reader to reply to your letter and close on a positive note.


Be thorough, but concise. Lists are often helpful. Include any affidavits or permits needed, so work can begin as soon as possible.

Example Letter #1


We are pleased to accept your bid for the remodeling project at 1600 Main Street. In order to comply with state regulations, we ask that you complete the work within two years.

Enclosed is a contract which explains our expectations. Please read it carefully and discuss its contents with whoever will be supervising your employees' efforts. I will be happy to meet with you to answer any questions you may have.

Please return the signed contract as soon as possible so we can begin work.

Example Letter #2


Thank you for your offer to install new turf and a sprinkler system in my yard at 1600 Main Street. This letter is your authorization to begin the work as outlined in your April 2 bid. We need the job completed by June 1, so we can hold a wedding reception in our back yard. Please call me to confirm the date you will start work and the date it will be completed. We can discuss other details at that time.

Example Letter #3


I hereby authorize you to conduct the efficiency audit of my department's operations according to the terms of your brochure and proposal. I will see to it that all departmental records are available to you from June 1. You will find completed release forms enclosed, along with the $1,000 deposit. We will pay the balance of $1,200 upon completion of your audit, on or before June 14. Please reply by mail or fax. We look forward to seeing your results.

Example Letter #4


Doe Construction has accepted your bid for the plumbing work on the Lincoln County Courthouse, and you can begin your work on or about May 5. Of course, you will need to secure the necessary permits. The enclosed project schedule should give you some idea of when we will need you on site.

I trust that you still have the project blueprints and specifications you used to prepare your bid. If not, call me immediately; otherwise, sign this letter in the space indicated and fax it to me by tomorrow. I look forward to working with you.

Write Your Letter Step-by-Step


Authorize the reader to do the job. Include all necessary details.

Example Sentences for Step 1

Example Phrases for Step 1


Describe any enclosures.

Example Sentences for Step 2

Example Phrases for Step 2