Grant Permission to Use or Publish Materials • Letter Templates and Guide

How to write this letter:

1Tell the reader exactly what you will permit him or her to use.
2Indicate what credits or fees you would require the reader to give you.
3If you have concerns about letting your material be published, tell the requester you want to see the galleys before the material goes to press.

Tips

Be concise, but thorough. It is important that the reader know exactly what you will permit him or her to use. Be polite, even if you are wary of letting the reader use your material. If you do not own the copyright, tell the reader who does, and tell him or her how the owner can be reached.

Example Letter #1

Copied!

I am pleased to grant you permission to photocopy and distribute the article "Rhetoric and Research" by John Doe to your writing students. I hope you and your students will enjoy the article.

Example Letter #2

Copied!

I am pleased that you enjoyed my book. You have my permission to copy and include Chapter 2 in a readings packet for your health and fitness class. This permission is good for five years. Please include the title page and name of the publisher with the copied chapter so students will have the information for citing. We will need to consider a fee for using the material if you decide to use more of the book in the future.

Example Letter #3

Copied!

I authorize you to reprint material excerpted from my technical manual, The Doe Handbook, as outlined in your request. I ask that you include a brief credit line for each quotation used, and my publisher requires that a note be included in the acknowledgments. There will be a one-time $100 charge, providing that only the requested material is used. This amount is payable to Doe Publishing. Please send me a final copy of the material as it will appear within the context of your publication, before printing, so that I may give final approval.

Example Letter #4

Copied!

You have my permission to reprint my choral piece, "Doe Suite," for use by your church choir. I ask that you limit yourself to twenty copies and that these copies remain the property of the church. In this case, I will waive my usual reprint fee.

2

Indicate what credits or fees you would require the reader to give you.

Example Sentences

Example Phrases

3

If you have concerns about letting your material be published, tell the requester you want to see the galleys before the material goes to press.

Example Sentences

Example Phrases