Cancel a Service Contract • Letter Templates and Guides

How to write this letter:

1Announce your intention to cancel your contract and give a brief explanation.
2Provide information to help your reader cancel the correct contract, such as your full name, account number, or address.
3If you are canceling the contract on good terms, make a positive remark about the services you received.


In a courteous tone, carefully explain that you are canceling your contract. You need not give the reader all of the particulars concerning the circumstances causing the cancellation, but you should provide a brief explanation.

Example Letter #1


The time has come to thank you for your excellent work and to inform you that our contract for your housekeeping services will end on May 31.

Although I prefer to renew the contract, my children are getting older and they need to learn to do chores. I believe I am current on my payments.

You may be interested to know that I have recommended you to friends. I am sure they will appreciate your efficiency as much as I have.

Example Letter #2


Though your service has been excellent, I regret to tell you that I am not renewing my lawn service contract this year. My son is finally at an age where he can do the work.

My account number 1234 is under the name of John Doe.

Again, your service has always been excellent. I am sure you will have no problem replacing us. In fact, you may want to contact Jane Doe at 555-5555. She is interested in your services.

Example Letter #3


Please cancel our Water by Doe purified water service. Our building is undergoing renovation, and with the new plumbing we will be installing refrigerated, purifying fountains. Our records show that we are paid up to date, through this month. You may remove the cooler units anytime after November 30. We have been nothing but pleased with the service and we will miss Eric, "the water man."

Example Letter #4


This letter is to let you know we will not be renewing our contract with Doe's Office Cleaning. We have enclosed a check for our last month's service. It has been a pleasure doing business with you.

Example Letter #5


After several attempts on our part to have your cleaners improve the quality of their work, we feel that we now have no choice but to cancel our contract (#1234) with you. We have arranged for another company to take over the janitorial services immediately, and request that you return the building keys in your possession to Jane Doe in reception within 48 hours of receiving this notification.

Write Your Letter Step-by-Step


Announce your intention to cancel your contract and give a brief explanation.

Example Sentences for Step 1

Example Phrases for Step 1

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