Example Letter #1
During the last three months, five homes in our area have been burglarized. As you can imagine, we are very concerned about this trend and hope you will help us. All of the burglaries have occurred on weekend nights when many of us attend high school ball games or other community activities. It is clear that someone is targeting this neighborhood at specific times.
Several of us have met to organize a neighborhood watch program, but we feel we need more help that we can muster alone. We think that increasing police patrols at these vulnerable times and having volunteers remain in the neighborhood on some nights might help. In any case, we need to learn how to protect our homes better.
We would like to schedule a neighborhood meeting during which you or your representative could discuss what action should be taken. Most of the families could be represented on any weekday evening. Could you please let us know if this is possible? Thank you.
Example Letter #2
I have just learned of the city council's proposal to build a new street connecting 1600 South with Maple Avenue. Many of the residents and small business owners in the area are strongly opposed to such a development. For example, more than one hundred elementary school students would have to cross that road twice each day. Others have equally valid concerns.
We understand that the council has proposed an alternative route in an area where there are no homes or schools. We strongly urge you accept that proposal. I think time will show the wisdom of that choice.
Example Letter #3
The intersection of Main and Center needs a stoplight before someone gets killed. The traffic there is so heavy that it is almost impossible to make a left turn onto either street. I nearly had an accident myself last week, and I can name at least five other friends who have had close calls. Let the garbage go uncollected for a week, close down the library for a day or two, forgo fixing a few potholes, but put a light at that intersection.
Thank you for listening. I'm sure you'll do the right thing.
Write Your Letter Step-by-Step
State all the relevant facts concerning the problem.
Suggest any ideas you have for resolving the problem. Assure the reader that you will cooperate. You may wish to express your confidence that the problem can be resolved.