Example Letter #1
Thank you for your interest in establishing a credit line with Doe Corporation. To process your application, we will need the following additional information:
1. Social security number
2. Monthly payment amount on your second mortgage loan
3. Verification of income from your present employer
Of course, all information you provide us will be kept confidential. We will have a decision on your application within two days after receiving this additional information. Thank you for your cooperation.
Example Letter #2
Thank you for your recent request for credit with Doe Corporation. In reviewing your application, we have found that some additional information is needed to complete the approval process. We assure you that all information obtained to evaluate your qualification for credit will be kept confidential.
Please send us the information requested on the attached form as soon as possible, so we can finish processing your request without delay. We look forward to doing business with you.
Example Letter #3
Thank you for your interest in store credit at Doe's. In order to process your application we ask that you complete and sign the enclosed forms authorizing a standard check on your credit history. Of course this information will be used only to evaluate your credit application with Doe's. As soon as we receive the completed forms we will fax the application to our credit company. You should know the results within one week. Thank you again for your cooperation.
Example Letter #4
We were pleased to receive your application for a credit line and have begun processing it. Due to an oversight on my part, however, you did not receive all the necessary paperwork. Enclosed are two additional standard forms for you to sign and submit to our credit department. You may rest easy knowing your credit information is kept in strictest confidence. I apologize for the delay, and feel confident that as soon as we have the additional information, we will be able to extend you a fine credit line.
Write Your Letter Step-by-Step
Thank the applicant for expressing interest in your company or in obtaining a credit account from your company.
Politely ask for the additional information. Let the applicant know that your request is standard.
Assure the applicant that you will keep the information confidential.
Thank the reader for his or her cooperation and ask for a prompt reply.