Investigate an Applicant's Credit Reference • Letter Templates and Guide

Guide

1Announce your letter's purpose immediately. Give the applicant's name and indicate that the applicant has listed the reader as a reference.
2Ask for the specific credit information you need. Refer to any forms or questionnaires you have enclosed with the letter.
3Assure the reader that you will keep any information provided confidential.
4Thank the reader for cooperation and ask for a prompt reply.

Tips

This letter asks the reader for a favor. Be considerate and keep the letter as brief as possible. Also, be sure to acknowledge the reader's kindness in responding to your request.

Example Letter #1

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Mr. John Doe recently applied for credit with our firm and listed you as a credit reference. We would appreciate your completing the enclosed form so that we may evaluate your experience with him. Your responses will remain confidential. Thank you for your prompt reply.

Example Letter #2

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Mr. John Doe has requested a line of credit with our company and has listed your company as a credit reference. We would appreciate your assistance in making this decision by filling out the accompanying credit report form and returning it in the postage-paid envelope. Any information you provide us will be kept confidential.

Thank you for your cooperation and prompt attention in this matter.

Example Letter #3

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We have received an application for credit from one Jane Doe, a former client of yours. She listed you as her first credit reference. You may help us process this request by completing the enclosed credit-history form from your records of Ms. Doe's account activity. The information you provide will be used solely to process Jane Doe's credit application. We thank you for in advance for taking the time to complete this form.

Example Letter #4

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Doe Construction has given us your name as a credit reference on their application for a charge account with us. In order to process their application we will need to know the approximate volume of their credit purchases with you over the last three years and whether they have had any difficulty in making their payments on time. Only our bookkeeper and credit representative will have access to the information you provide, so that we may ensure confidentiality. If you will please telephone John in our credit department with this information at your earliest convenience, your cooperation will be most appreciated.

Write Your Letter Step-by-Step

1

Announce your letter's purpose immediately. Give the applicant's name and indicate that the applicant has listed the reader as a reference.

Example Sentences

Example Phrases

2

Ask for the specific credit information you need. Refer to any forms or questionnaires you have enclosed with the letter.

Example Sentences

In order to process his application, we need the following information about your business relationship with Mr. Doe: We would appreciate your cooperation in providing us with the following information about Mr. Doe: Mr. Doe indicates on his application that he has done business with you for many years. Enclosed is a form to help you give us a full report of his account's financial activity for the past three years. Please complete the enclosed form and list any specific concerns you may have concerning your experience with the Doe Corporation's account. Please complete the enclosed form and return it in the postage-paid envelope provided. I would appreciate your taking the time to supply a short reference letter briefly outlining your experience with our applicant. We would value any comments you can make on your experience with Mr. Doe's credit reliability that may assist us in making our decision. Our client requested a loan amounting to $250,000.00. I would appreciate your opinion on this matter. We hope that you will supply us with a record of Mr. Doe's payment activity over the last year. Would you please provide us with a credit report on the Doe Corporation, including the following information: Any information you provide us is essential to our decision; therefore, we have enclosed a form to direct your attention to the relevant questions. I would appreciate it if you would fill out the attached questionnaire. For your convenience, we have enclosed our standard credit report form for you to complete.

Example Phrases

3

Assure the reader that you will keep any information provided confidential.

Example Sentences

Example Phrases