Copy a Letter
Example Letter #1
In response to your recent request for a credit reference of (Name of Individual), we are writing to report a clear and solid credit history on behalf of the individual. Our documents detailing (Name of Individual)''s previous credit transactions and payment histories demonstrate his ability to expertly handle funds and manage a large variety of financial responsibilities. We strongly recommend (Name of Individual) as a candidate for any credit opportunities within the range of his means.
Example Letter #2
You inquired about the credit worthiness of Mr. John Doe and Doe Corporation. Enclosed are copies of their credit history with us. Of course, the reports are confidential. Please be discreet in using them.
Mr. Doe and Doe Corporation were once superior customers of ours. Over the last year and a half, their payment history has deteriorated to the point that their accounts are running at least 90 days past due. We have notified them that future purchases are cash only.
Example Letter #3
I am happy to provide credit information regarding Mr. John Doe's credit account. Mr. Doe has been a dependable customer for over fifteen years and, with few exceptions, has paid his obligations on time. We view his account favorably and are confident he will be a reliable customer for your company.
Example Letter #4
I am pleased to provide you with a report of Jane Doe's sterling credit history. Ms. Doe has been a great customer and an excellent credit risk. In the four years she has held her account with us she has never incurred a late payment penalty and consistently paid off her balances without delay. I have enclosed a confidential summary of her account's activity during the past 18 months, so that you may see for yourself. If you have any further questions, please call me at 555-5555.
Example Letter #5
Enclosed is summary of John Doe's credit history with our company, as you requested. Please respect the confidentiality of our client's information. I regret that I cannot recommend Mr. Doe as a good credit risk. He has been consistently delinquent in payments and has exceeded his credit limit several times, as the summary reflects. If you need any further information, please telephone me at 555-5555.
This letter can be tricky, especially if you cannot give a positive reference. Your response should be professional, tactful and fair. State only the facts and avoid emotional commentary. If the customer in question has a generally good credit record with your company, but has made a few errors with the account, do not draw undue attention to the errors by mentioning them in the opening or closing of the letter.
1 State the purpose of your letter and mention the customer by name. If necessary, indicate the confidential nature of the information.
2 Give the requested information. If appropriate, refer to any forms or reports you may have enclosed with your reference.