Example Letter #1
Having learned of the call for nominations for this year's (Name of Award), I am writing today to endorse a highly suitable individual, (Name of Nominee). In many ways exceeding the challenging requirements and expectations for the award, (Name of Nominee)'s ambitions, intelligence, and accomplishments complement precisely the stellar community of past recipients and make her highly deserving of the honor and opportunity bestowed by the (Name of Award). To further support this nomination, I would be pleased to express in more detail my personal insights into (Name of Nominee)'s unique talents and qualifications, and I would welcome the opportunity to mention additional contacts who would be willing to express their support of the nominee. Please feel free to contact me at any time.
Example Letter #2
I am pleased to nominate Jane Doe for the Employee of the Year Award. I have known and worked with Jane for ten years and have always found her dependable, efficient, and unfailingly punctual. In fact, I have never worked with a person who gives as much attention to detail as she does. Also, her willingness to take on difficult projects like the Doe proposals and see them to successful completion has repeatedly impressed me over the years.
Her skills do not end with her office work. She also projects a warm, cheerful attitude to our clients. I have seen her resolve conflicts and handle other difficult situations with remarkable patience and admirable tact. In the community she goes out of her way to help people in need by organizing charity drives each December and singing with the city choir. She loves people, works hard, and always tries to lift the spirits of those around her. I believe these characteristics represent all that is good in our company, and I am pleased to nominate her for the honor of Employee of the Year.
Example Letter #3
I wish to nominate Jane Doe, a friend and colleague of more than ten years, for the Caretaker of the Year Award. Jane and I work together on many fund-raising events each year and she never ceases to impress me. She is easily the most compassionate person I know--the kind of person who goes out of her way to help the less fortunate every day. When she is not caring for her family, she devotes time to various civic organizations, including the City Cupboard, the Rape Crisis Center, and the Springfield Center for the Homeless. I can think of no one more deserving of this award than Jane Doe.
Example Letter #4
I have been asked to nominate the candidate who has, in my opinion, accomplished more than any others in our research field and is deserving of the Outstanding Humanitarian Award. Without hesitation, I choose Dr. John Doe for that honor.
Dr. Doe began making contributions toward understanding communicable diseases when he was still studying for his doctorate degree and he continues twenty years later with the publication of his recent book summarizing his theory on virus mutation.
I had the honor of working with Dr. Doe at the Center for Communicable Disease for two years. During that period, I developed enormous respect for his dedication to the center's work. I also became acutely aware of his great knowledge and skills as well as the endless hours he worked in a determination to help humanity in its struggle against disease.
It has been a privilege to know this brilliant and dedicated scientist and humanitarian. I nominate him and ask that you please call on me if I can further assist you in this regard.
Example Letter #5
It is my pleasure to recommend Jane Doe for the Sales Executive Award. As head of the Sales Division, I have seen Jane rise from the level of Junior Representative to her present position in a short five years. Jane works tirelessly to update her knowledge of our products--and of the competition's products as well. As an Account Representative, she averaged a new account every month, the highest average in the company. As a Sales Executive, she has been effective at teaching her skills to her five Account Representatives. Their averages are now the highest of any group in our division.
I feel confident that you will agree that Jane Doe is the most deserving candidate for this award. Please feel free to contact me for any additional information you may require.
Example Letter #6
Many local heroes go unnoticed. Here's your chance to do something nice. Submit the name of a person who should be recognized for his or her outstanding contributions to the community.
Nominate that person for the "Citizen of the Year Award" by filling out the enclosed reply card and returning it to us by April 3.
Our judges will select the final winner from the submissions. The winner will be announced May 25 at the Rotary luncheon.
Thanks for helping us recognize outstanding citizens in our community. We hope to see you at Rotary.
Example Letter #7
Doe Products strives to exceed your expectations in service and support. We request that you please take a few minutes to complete the enclosed short survey to evaluate our performance.
Your opinions and feedback are an integral part in helping us determine how we can better serve you.
Thank you in advance for your time and comments.
Write Your Letter Step-by-Step
Identify the person you are endorsing and the award for which he or she is a candidate.
State how long you have known the candidate and discuss the nature of your relationship.
Consider the kinds of personal qualities and skills for which the award is given and describe how the person you are endorsing possesses those qualities or abilities. List your nominee's achievements.
Reiterate your direct endorsement in the closure and offer to answer questions or give more information.