Endorse a Proposal or Report - Letters

Example Letter #1

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I have carefully reviewed your proposal for new signal lights at the intersection of Main Street and University Avenue with great interest. Your documentation of accidents and citations at that intersection is persuasive. I appreciate the care you have taken to contact local merchants and survey the residents in the area, and I concur with your recommendations. I have forwarded your proposal with my endorsement to the Planning Commission.

Example Letter #2

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I enjoyed your presentation on the proposed change in our employee benefit plan. I will tell the board that I can think of no reason for not adopting it immediately. Thank you for your thorough work.

Example Letter #3

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As you requested, I have reviewed the Planning Department's "Land Purchase Investigation" and I am in total agreement with its recommendation that the company purchase the adjacent vacant lands now for future plant expansion.

Example Letter #4

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I have read and analyzed your proposal to provide on-site child care to employees of Doe Companies. I was impressed by your statistics on the higher retention rates for female executives in companies with such facilities. I have recommended to the Board of Directors that they approve your proposal.

Letter-Writing Tips

Supervisors or other qualified reviewers evaluate proposals before sending them to the next stage. These communications are typically brief.

Step-by-Step Guide

1 Identify what you are endorsing, give reasons for your endorsement, and indicate what will happen next.

Sentences
  • I have read the proposal you sent last week for the Hong Kong project and find it acceptable in every way. Please move ahead with the plan.
  • I have read and analyzed the proposal you sent to me and want you to know that I think it is an excellent plan. I have passed the document on to the vice-president's office.
  • I have read your preliminary report of the accident, and I am satisfied with the thoroughness of your investigation and conclusions. I look forward to your presentation at the board meeting next Friday.
  • You may put me on record as endorsing your proposal. It is an excellent design for addressing the problems in the Springfield neighborhood. I hope it will be implemented quickly.
  • I read the report my staff prepared and am satisfied that they exercised their responsibility wisely and honestly. The investigation was thorough, the conclusions were intelligently derived from the findings, and the language was clear and direct.
  • The proposal is intelligently conceptualized and clearly articulated. Thanks for your good work. I will send the proposal on to the board with my recommendation for approval.
Phrases
  • am happy to endorse
  • am satisfied that
  • am satisfied with
  • am pleased to recommend
  • am 100% behind
  • an excellent idea
  • arguments and conclusions
  • carefully researched
  • feel comfortable with
  • find it acceptable
  • forward for final approval
  • have read and analyzed
  • have passed it on to
  • have researched the
  • look forward to seeing
  • my recommendation for its approval
  • should implement
  • the research appears to be
  • think that this will
  • want to go on record as
  • want to let you know
  • will send it on to
  • will provide a good basis for
  • your innovative proposal
  • your report on

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