Copy a Letter
Example Letter #1
We have received your check for $230.00 to cover the balance of your account, but we cannot cash it because you have written in last year's date. We are returning the check, and ask that you either write another one, or change the date and add your endorsing initials. Please send your remittance before June 30, to avoid further finance charges.
Example Letter #2
I am returning your check in the sum of $554 made payable to Doe International instead of Doe Jewelry. Please reissue the check payable to Doe Jewelry. A self-addressed envelope is enclosed for your convenience.
Example Letter #3
I received my rebate for the Doe diapers I purchased. I understood Doe would rebate $3.00 to me for purchasing a package of 96 diapers. As you can see from the enclosed check, you sent me $30.00. Don't misunderstand me; I am grateful for the rebate and would love to cash the check, but I think it is an error. Please send me another check for the correct amount.
Example Letter #4
Your check for my weekly columns for the month of November is incorrect. Although I usually receive $80 per month, there were five Saturdays in November, and my check should, therefore, be $100. Please increase my December check to $100 to correct this error.
This type of letter is brief but courteous. Simply point out the error and request that it be corrected.
1 Point out the error.
2 Explain what needs to be done to correct the matter.