Invite Someone to Participate In a Fundraising Campaign • Letter Templates and Guide

How to write this letter:

1Identify the reason(s) for the fundraising campaign.
2Describe the benefits that will come to the individuals who participate.
3Explain what you want the person to do to help in the campaign.
4Include important dates associated with the fundraiser.
5If applicable, give the specific dollar amount that you hope to raise.
6Express your hope that the person will be able to participate in the fundraiser.

Tips

Write this letter well in advance of the fundraising event. Be sure to emphasize the benefits that will come to those who participate in the campaign, as well as to those who will benefit from the proceeds raised.

Example Letter #1

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As a long-time resident of (Name of City), you understand and value the unique comforts and attractions offered by our wonderful city. Your involvement in the community and your past donations to various campaigns for improvements to cultural and physical infrastructure demonstrate the rare degree of your commitment.

Considering your understanding of the need for public support of city improvements and projects, we are writing today to ask for your help in developing and pursuing this year's campaign to raise funds to renovate the park and playground in our town center.

We would like to invite you to a planning session specifically designed to enable committed, long-time residents like you to offer ideas and insights. We are certain that you could contribute valuable suggestions as we define our approach and techniques, and so we hope you will join us on (Date) at (Time) in (Place) for a lively and constructive session.

We appreciate your support and look forward to your participation. If you have any questions, please don't hesitate to call; my personal contact information is listed above.

Example Letter #2

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In order to raise money to provide swimming lessons for all the children of Springfield, we would like to hold a fall Walk-a-Thon fundraiser.

We plan to hold the walk on the morning of Saturday, September 30, well after the children have gone back to school. This will facilitate publicity, as well as giving us an excellent chance of having good weather. The route has yet to be confirmed, but we plan to start--and possibly end--at Springfield Elementary.

With your public relations skills, as well as your interest in physical fitness, we feel that you would be the ideal person to handle publicity for the Walk-a-Thon. If you would be interested in doing this, please join us for a planning meeting at the city building on April 2 at 7 p.m.

I hope you will be able to fit this into your schedule, and I look forward to working with you. If you have any questions or if you find you will not be able to help, please call me at 555-5555.

3

Explain what you want the person to do to help in the campaign.

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4

Include important dates associated with the fundraiser.

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5

If applicable, give the specific dollar amount that you hope to raise.

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6

Express your hope that the person will be able to participate in the fundraiser.

Example Sentences

Example Phrases

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