Example Letter #1
This year's fundraising campaign has resulted in significant public response, and we are very grateful to the people who've helped us achieve this success. We still have some distance to cover before meeting our financial goals, however, and although the fundraising period is drawing to a close, we feel that one last push for exposure would draw the final response we require.
Therefore, if you have not distributed the previously sent fundraising materials, now is the perfect time to do so. Please identify your best neighborhood restaurants, cafes, and stores and distribute the fundraising materials within the next week. Your participation is an essential element of our drive to raise the funds for a new shelter and soup kitchen in the (Name of Neighborhood) neighborhood of our city. We sincerely appreciate your vision and support.
Example Letter #2
It's countdown time, with just one week to go before Springfield Middle School's Fall Family Festival. It's time to bring in those donations for our silent auction, and to rummage through your bookshelves for the book swap!
Thank you to all those who have already donated and to all who have already put in hours of time and effort to make this year's festival the best ever. We will have something to offer everybody, aged nine months to ninety--nine years.
As you know, this is the only fundraiser the PTA holds each year, and we rely on the money generated to support all of our programs.
Thank you for your donations and your participation. We could not do this without you.
Write Your Letter Step-by-Step
Tell participants that the deadline for the fundraiser is approaching, and encourage them to complete their fundraising efforts if they have not done so.
Thank those people who have already completed their fundraising efforts.
Mention again the benefits that will come from the fundraiser and from participating in the fundraising event.
Again, thank readers for their willingness to participate in the fundraising campaign.