Write a Letter to Accompany Your Financial Donation • Letter Templates and Guide

How to write this letter:

1State the purpose for which you are sending the donation (especially if it is not in direct response to a specific petition for funds from the group or organization).
2Indicate the amount you are contributing.
3Describe any restrictions on the use of the funds.
4Indicate whether or not you would like to receive recognition for the contribution.
5Close by telling the organization that you are grateful for the work they do, by wishing them continued success in their efforts, or by reiterating your reason for sending the gift.

Tips

Include any information you would like them to be made aware of (such as how you would like the money to be used or if you would like to make the donation in recognition of someone), or mention any special requests you would like to make (such as asking that you be added to their mailing list, for example). This letter can usually be kept fairly brief.

Example Letter #1

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The other night, as I was on my way out of a neighborhood restaurant, I picked up a brochure about your organization and your current fundraising campaign. I'd heard of (Name of Organization) before, but the brochure helped me understand the importance of the services you provide to the hungry and homeless within our community. I deeply admire the compassion and commitment underlying the mission of (Name of Organization), and because I fully support your current intention to construct a new shelter and food kitchen in the (Name of Neighborhood) neighborhood of our city, I am enclosing a monetary donation of (Amount).

There is no need to acknowledge my donation on public documents or other materials. I am happy simply to contribute to such a necessary and meaningful endeavor.

Thank you for all that you do.

Example Letter #2

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When our son was diagnosed with leukemia two years ago, our whole family was amazed by the help we received from your organization. We called to ask for information and were deeply moved by the wealth of caring and support you gave us at such a difficult time for our family.

It is with deep gratitude that we are sending you the enclosed check for $5,000 now, in the hope that you will be able to use it to further the great work you are doing. Our son passed away last month, and it is our hope that this donation will play a small part in helping to overcome this terrible disease.

Thank you again for your help.

Write Your Letter Step-by-Step

1

State the purpose for which you are sending the donation (especially if it is not in direct response to a specific petition for funds from the group or organization).

Example Sentences

Example Phrases

5

Close by telling the organization that you are grateful for the work they do, by wishing them continued success in their efforts, or by reiterating your reason for sending the gift.

Example Sentences

Example Phrases

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