Sports Team • Letter Templates and Guide

How to write this letter:

1Give the name and affiliation (i.e., high school, college, community, professional) of the sports team for which you are raising money and, if desired, your connection to the team.
2Include some history about the team: mention how long they have been together, how they got started, some of their accomplishments, who are/were some of their star players, etc.
3Tell what the money you are requesting will be used for, the type of fundraising you are doing, the date by which you need the funds, and so on.
4Make sure to directly ask for the money you are seeking, for participation in the fundraising event, for donations of goods or services, etc. (People will generally not act unless you specifically ask them to.)
5Consider offering free tickets as a premium (gift) for those who make a contribution to your team.
6Mention other benefits (tangible or intangible) that will come to donors as a result of giving to your fundraiser, and reiterate your hope that readers will donate to your team.

Tips

Write this letter on team (or league) stationery, if available, and personalize the letter with anecdotes about team members, coaches, former stars, etc. Help your readers to feel the excitement for the team and sport that you feel.

Example Letter #1

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As spring returns to our town, so does the memory of last year's exciting soccer season. Having trained long and hard and having grown to work expertly as a team, our (Name of Team) placed strongly in the regional finals and earned honorable recognitions in the local press.

This year promises to be even more exciting than the last. With three strong new teams in the league, the competition will be fierce and the games will be thrilling. However, to enable our players to fulfill their potential and meet the challenges ahead of them, (Name of Team) needs to replace the equipment damaged and worn through last year's season. In particular, we need to purchase 20 new uniforms and 10 new soccer balls.

We are writing today, therefore, to ask for your help in our drive to provide the proper materials for our players. We have enclosed a donation form and a postage-paid envelope. Please take a moment to consider donating $10 or $20 to help us acquire the materials our players need.

The entire (Name of Team) team thanks you for your support.

Example Letter #2

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You are invited to a 25th birthday breakfast for our very own Springfield State Wildcats.

It's hard to believe that the Wildcats have been around that long, but it's been 25 years since Coach Doe led the team to its very first victory on the old field behind the present-day stadium. Today our Wildcats are the pride of the whole city, and we are delighted to giver you the opportunity to meet and have breakfast with the team.

We'll start our breakfast at 8:00 a.m. on Saturday, August 28. Afterwards, Coach Black will tell us a little about the upcoming season around 10 a.m. Then we'll take a sneak peak at the team in action! There will also be drawings for three sets of prime season tickets.

At just $125 per head, we are offering you a great time, as well as an opportunity to boost our team. The money we raise will be used to help pay for those new uniforms every one has been talking about, and rumor has it that the final design for the uniforms will be unveiled at the breakfast.

The number of seats is limited, so please buy your tickets early to avoid disappointment. You can order at our web site at www.springfieldwildcats or through the ticket office at 555-5555.

Example Letter #3

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A few years ago, I had the pleasure of coaching your two sons, Josh and Jacob, in our city youth soccer team. In fact, I've been coaching the team for more than 10 years now. That's almost as long as we've had the team, which was founded in 2010. Since those humble beginnings, we've come a long way. Over the years, the team has really matured and improved, and we are beginning to see the fruits of our labor.

That is why I am writing to you today. This year, as you may already be aware, we have played exceptionally well, and we have been invited to our first tournament. The tournament will be held in southern California during the first part of next month. In order to attend the meet, each team member must pay registration, food, lodging, transportation, and other expenses. I have asked that the kids earn $250 themselves. I am hoping that you, and the other members of the community, will help us raise the other $250 needed for each team member

I know you understand the importance of sports in young people's lives, how sports can help them to learn the power of teamwork and build unity. Will you help us to be able to experience the reward of our hard work this season by donating $50 to help one team member be able to attend the tournament? You can make your donation by check or credit or debit card; simply fill out the attached form and send it back no later than next Friday, May 16. And when you do, we'll send you a team bumper sticker, courtesy of VIP Printing, which we hope you will display with pride.

By making a contribution to this fund drive, you'll help make the dreams of one young boy or girl a reality. And you'll help make team history. Please send your donation today!

Thank you.

Example Letter #4

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As you may know, the first Springfield Angels Minor League Baseball team was formed more than fifty years ago. Since that time, we've seen many great moments. We won the national championship in '82, '94, and '09; we've had star players like Jimmy Towers, John Johnson, Mort Richards, and David Flint; and we've hit more home runs than any other team in the division.

And this year, though we didn't win the national championship, we've had our best season record ever--74 wins and only 8 losses. Accordingly, we would like to have a recognition dinner to honor the players who worked so hard to accomplish this feat.

Will you help us to raise the money needed for the dinner by making a donation of $25 to the Angels Association? The recognition dinner will be the night of September 20 at 7 p.m. in the Springfield Convention Center, and all those who would like to attend the dinner and show their support to the team are welcome to do so by contributing an additional $25 per person.

If you are able to help us in this effort, please send your check or money order by next Friday, September 3. We would really appreciate it.

We hope you will be able to contribute to this fund drive, and we look forward to seeing you at the dinner. Your presence will show your support for our team, and with your contribution you'll know that you helped team members continue on the path to excellence.

2

Include some history about the team: mention how long they have been together, how they got started, some of their accomplishments, who are/were some of their star players, etc.

Example Sentences

Example Phrases

3

Tell what the money you are requesting will be used for, the type of fundraising you are doing, the date by which you need the funds, and so on.

Example Sentences

Example Phrases

4

Make sure to directly ask for the money you are seeking, for participation in the fundraising event, for donations of goods or services, etc. (People will generally not act unless you specifically ask them to.)

Example Sentences

Example Phrases

5

Consider offering free tickets as a premium (gift) for those who make a contribution to your team.

Example Sentences

Example Phrases

6

Mention other benefits (tangible or intangible) that will come to donors as a result of giving to your fundraiser, and reiterate your hope that readers will donate to your team.

Example Sentences

Example Phrases

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