Example Letter #1
As a fellow member of the (Name of Town) community, I am writing to share news of an important initiative recently suggested at the monthly town meeting. A group of residents, including myself, instigated a discussion about the need for wheelchair friendly access to the public buildings within our community. Currently, the public library, the town hall, and a handful of public schools are without easy access points for individuals in wheelchairs. Of course, this situation places a number of residents at a significant disadvantage; thus the problem must be resolved.
After a good deal of discussion, residents at the town meeting decided to initiate a private fundraising campaign to attract attention to the cause and to collect funds to assist the city in paying for the necessary renovations. Thus, in the hope that you will connect with our cause, we have enclosed with this letter a brochure describing the situation and the need. We have also enclosed a donation form, and we hope you will consider making a contribution at one of the three levels suggested.
We thank you for your understanding and willingness to transform our community into a better home for all of its residents.
Example Letter #2
Have you been outside at night recently? Have you noticed how dark it is in our neighborhood? Did you know that Mrs. Doe was accosted by a stranger while she was trying to get into her car on Apple Street last month, and it was so dark she couldn't see to put the key into the lock? She's fine, though. A neighbor heard her call out and ran out to help her.
We need street lights in the Springfield Commons neighborhood! The city council agrees, but says that budgetary constraints will delay any action for at least three years. Do we want to wait that long?
We have found a state Safe Neighborhoods grant that could cover most of the cost of the street lights, but we will have to raise the first $7,500. That may seem like a lot, but it works out to a little less than $30 per family unit. Many in the neighborhood can easily afford that amount. Others will find it difficult, but as a neighborhood we can do this. We have worked together in the past, and we can do it again.
Would you please fill out the enclosed pledge card, and let us know how much you would be willing to donate towards the street lights. If we can have all the cards back by the end of next week, we will have a better idea of what fundraising events, if any, we will need to hold.
Thank you for your cooperation. Together we can make Springfield Commons a safer place to live.
Example Letter #3
During the last couple of years, several people from the community have mentioned to me their desire that an effort be made to clean up the surrounding neighborhoods. Unfortunately, nothing has ever come of it because the city does not have the money to fund the project. That is why I feel that we, as community members, should raise the necessary money to pay for this much-needed revitalization and beautification of our neighborhoods.
Some of you may remember several years ago when citizens worked together to raise money to put new playground equipment in Jefferson Park. Because of concerned and dedicated citizens like you, that effort was a great success, and I'm sure that this current project can be just as successful if we all pull together for this common cause.
I feel the time has come once again to act, before things begin to truly deteriorate. A committee has been formed to head a fundraising project, and we have set up a Revitalization Fund. Our goal is to raise $150,000 over the next 6 months. All of the money donated will go toward putting in curbs and gutters where they are missing, purchasing supplies to clean up trash and other debris, removing graffiti, and doing basic landscaping where needed. In addition, we will purchase trees and shrubs that will be planted around the various neighborhoods where they will be of most benefit.
We would like to start collecting money and purchasing supplies and equipment so that we may begin this project by early next spring. Will you help us to begin this effort by donating $100 to the fund by the 30th of this month? You can send a check or money order, made out to "Sun City Revitalization Fund," to the address above.
I want to personally thank you for your past interest in helping to improve our community. Please commit now to help us in this most current need by making your $100 donation today.
Example Letter #4
As parents of school-age children, I'm sure you will be interested in what I am going to propose. For some time now, I have felt that an after-school program would be ideal in our community because of the large number of young families in the area. I know that many of these families, either because of desire or need, have both parents (or a single parent) who work outside of the home and do not get home until after their children have already returned from school.
If you are like me, perhaps you are concerned about your children being home when you are not there. Did you know that the crime rate among school-age children is the highest not at night, but between the hours of 3 to 6 p.m., when parents are still at work? Perhaps you worry about what they are doing when you are not there to supervise. Or perhaps you wonder if they are safe. Or maybe you would just be interested in having them participate in something more intellectually challenging or uplifting than simply watching TV or playing video games after school.
I know I am concerned about these things. That is why I would like to organize and raise money for an after-school program, where our children could participate in safe, fun, and enriching activities and lessons.
I have already talked with the school board, and they simply don't have the resources to offer such a program on their own. However, they are quite willing to cooperate by letting us use the elementary school for the project. And, by raising money ourselves to fund the program, we will be ensuring quality education and a safe environment for our children.
The annual cost of the program will be about $10,000. In order to begin raising the necessary funds, I and a number of other interested individuals are holding a fundraising auction on Saturday, April 12, at the elementary school, from 9 to 3. If you are interested in seeing this program become a reality, please come and support this effort, and invite your friends and family to come as well. We are also taking donations for the auction, so please bring any new or lightly used items that you would like to contribute (such as books, videos, electronics, toys, and sports or exercise equipment) to the school by 4 p.m. on Friday, April. 11. (Food items to be donated may be brought on the day of the auction.)
If you have any additional questions or would like to be involved in this effort, please call me at 555-5555.
I look forward to seeing you on the day of the auction. I know that an after-school program would be a great benefit to everyone, so please come and lend your support to this very worthy cause.
P.S. In addition to the fundraising event, we are also taking direct financial donations. If you are interested in making a direct monetary contribution, simply indicate the amount on the enclosed form and send it with your check or money order to the address above. You will then receive a receipt for your tax-deductible donation.
Example Letter #5
I know that you are aware of the vandalism and vehicle break-ins that have occurred in this and surrounding neighborhoods over the last several months. Much discussion has taken place to try and determine what should be done about this problem. Though local law enforcement officials have promised to increase their vigilance, they simply do not have the resources necessary to give this problem the attention it deserves.
That is why I'm writing to you. I, and a number of other individuals in the area, believe that the time has come to be proactive and work to resolve this challenge ourselves. Therefore, we have formed a committee to determine what would be the best course of action to pursue to solve this problem. After much deliberation, we propose that the necessary funds be raised to hire a pair of nighttime guards to watch over our neighborhoods. With two private security guards and the help the local police force can give, I feel we will be able to put a stop to this vandalism and thievery. And, most important, I hope that the extra security will help us once again feel safe in our homes.
The cost of hiring the nighttime security guards would be about $20,000 per year. In order to meet this cost, we as a committee are inviting each household in this and the surrounding Springfield neighborhoods to make a monthly contribution of $25 to the security fund we have established. To do so, simply fill out the enclosed form indicating your commitment to this cause, and mail it to the address indicated above. We will then contact you with additional information.
Please resolve now to make the safety and well-being of our community a priority by deciding to contribute financially to this effort. I look forward to hearing from you.
Write Your Letter Step-by-Step
Indicate the specific need that you are addressing.
Remind readers of accomplishments they have had in the past by working together for a common good.
Tell why citizens should work together now to raise money to meet the current need.
Indicate how much money you hope to raise, ask for the monetary gift or describe how the money will be raised, and give important details about the fundraising event (if applicable) such as date, time, location, and so on.
If applicable, thank readers for their past support, and encourage them to get involved in the current fundraiser to help make their community a better (or safer, more beautiful, etc.) place.