Example Letter #1
Almost every adult member of our society has known at least one person who has suffered or died as a result of cancer. Fortunately, many individuals have also known people to have recovered from the disease with the help of cutting-edge medical diagnosis and treatment. It is the goal of (Name of Organization) to support the continuation of such innovative practices by keeping the fight against cancer in the spotlight of public discussion and by raising funds to contribute to the institutions and facilities at the forefront of the field.
This year, (Name of Organization) is organizing a fundraising march through the heart of our city. We are looking for individuals to join our efforts in the fight against this disease. We hope you might be one of those individuals. To participate, you will need to find at least three sponsors, each contributing $20 to support your participation in the march. Of course, the more sponsors you can find, the more attention and financial support the cause will receive.
If you are interested in joining us in this effort, please gather commitments from your sponsors and mail the enclosed registration form before (Date). After receiving your registration, we will send you further details about the specifics of the march itself.
We appreciate your time and consideration in support of this important cause.
Example Letter #2
Recipe for disaster: take one small child, somewhere in Africa. Add tuberculosis, mix well. Now add measles, and you've produced a fatal mixture. The child has perished.
This deadly combination of TB and measles happens every hour of every day, and children die of it daily too.
Both of these diseases are preventable. The vaccines that will prevent them are freely available and inexpensive--for us, that is. But families living far away in poverty and ignorance have never heard of them and couldn't afford them if they did, so their children die.
The Aid for Africa organization takes vaccines into villages and rural areas in Springfield, and immunizes the children. We teach people in every village about sanitation and simple preventive health care, helping them to help their fellow villagers too.
We do a great deal, but we could do even more with your help.
$40 will immunize ten children against TB and measles.
$45 will train one villager in preventive health care.
Any amount that you can give will help.
Will you change the recipe above? Just add immunizations, and the children can live.
Example Letter #3
You probably weren't aware of this, but every day, more than 200 people in America are diagnosed with heart disease. Five years ago, my father was one of those individuals. Though he worked diligently to improve his health by exercising and eating more healthfully, he passed away two years ago.
Since that time, I have made it my personal mission to help people become more aware of the causes and effects of heart disease, and most important, of the ways that this deadly disease can be prevented. One of the ways I have done this is to participate each year in a three-day triathlon in northern New York State to raise money for the Americans against Heart Disease Association (AHDA). In the 27 years since AHDA was founded, it has raised more than $25 million to help fight this disease.
This year, AHDA has a goal to raise another million dollars, and the triathlon is one of its primary fundraisers. In order to participate in the triathlon, I must raise $2,500 by the end of this month. I am hoping that you will help me to raise the necessary funds by making a $100 tax-deductible donation to this cause. To do so, simply make your check out to "AHDA" and send it to me in the enclosed, self-addressed envelope.
I know that AHDA has made a difference in the lives of thousands of people as they have sought treatments and cures for heart disease. Please send your donation today, and help them to be able to continue in this important, life-saving work.
Example Letter #4
This year for my birthday, I've decided to do something special: I want to give, rather than receive. That's why I've decided on that day to participate in a local Hike for Life to promote breast cancer research. Every day in the United States, more than 50 women are diagnosed with breast cancer. I want to help find a cure for this cancer so that someday, women won't have to live with the fear of one day discovering they have this deadly disease.
The Jane Doe Breast Cancer Research Foundation was established 13 years ago by the family of one of the leading women of our community. Jane Doe was well known for serving the members of this community before she was diagnosed with breast cancer and passed away shortly thereafter in 1991. Since it was founded, the Foundation has raised more than half a million dollars to help fight this disease.
And now I want to help in that effort. My paternal grandmother died of breast cancer two years ago, and so I have a personal interest in this cause. Will you help me to raise the $1,000 needed to participate in the Hike for Life event by making a fully tax-deductible donation of $25? You can make your check directly to the Jane Doe Breast Cancer Research Foundation. To make a donation, please send your check no later than Friday, April 12, to the address above.
I am looking forward to being able to help in this worthwhile cause by participating in this fundraising event. I hope you will be able to help make this wish a reality.
Example Letter #5
Every year, more than 5,000 children in this country die from early childhood diseases. Sadly, many of these diseases do not yet have cures, or even reliable treatments. Joey Nunez was a child plagued by one of these diseases. Growing up, Joey was like any other little boy--happy, curious, and full of love and a sense of adventure. But then one day his life changed forever. When he was only 6 years old, Joey contracted a deadly disease. Though he struggled valiantly for two years to overcome this malady, the disease eventually took his life last winter. Unfortunately, too many children have similar stories.
The Doe Foundation was established 32 years ago by John Doe after his daughter, Mary, died from a childhood disease. Since the time it was founded, the Doe Foundation has worked zealously to raise money to promote research and to eradicate childhood disease. In that time it has raised over $10 million, and it has found cures for three life-threatening diseases.
In order to continue the crucial work we do, we are continually looking to find new Friends of the Foundation. I would like to personally invite you, Mr. and Mrs. Doe, to become Friends by making an annual donation to further this cause. Enclosed you will find a donor form with more information. As you can see, becoming a Friend is very easy. All you have to do is make an annual, tax-deductible donation for the amount of your choice by checking the appropriate box or writing in your own preferred donation amount on the form. Then send it and your check or money order (or you can make your donation using a credit or debit card, if you prefer) in the enclosed, self-addressed envelope. We will then send you a reminder letter every year with a stamped, self-addressed envelope in which you can make your annual contribution. Of course, you are free to change your donation amount at any time to meet your current circumstances.
By giving to the Doe Foundation, you are literally helping to save the lives of thousands of children throughout the world. Please decide to make a generous annual contribution today so that someday, children like Joey Nunez won't have to suffer anymore.
Write Your Letter Step-by-Step
Begin your letter with a compelling story or statistic that illustrates the need for the funds you are raising to fight the disease or do the research.
Tell about your group or organization, and indicate the good that you have accomplished in the past or that you plan to do in the future.
Illustrate the current (and ongoing) need that can be met by raising the money you are seeking.
Describe the fundraising event, or tell how the reader can make a direct monetary donation.
Indicate the amount of money you are trying to raise, and invite the reader to contribute to your cause or to participate in the fundraising event.
Close by reminding readers of the good they can accomplish by supporting the important work you are doing. Refer back to the person or statistics you mentioned in your opening as a way to tie your letter together.