Example Letter #1
Although there are multiple organizations fighting to preserve the integrity and beauty of our natural environment, (Name of Organization) stands apart from the pack as one of the most visible and successful environmental organizations of the past few decades. From protecting the health of our natural landscapes to tracking and responding to the dangers confronting different populations of animals, (Name of Organization) has devoted itself to preserving our natural heritage for future generations.
It's important to acknowledge, however, that (Name of Organization) does not exist on its own. Rather, in the end, the organization is its members. Only through the care and commitment of conscientious citizens can (Name of Organization)'s mission transform into action. We write to you today, therefore, in the hope that you might consider joining our fight. We have enclosed a brochure detailing the history, accomplishments, and current engagements of the organization. After reviewing this information, please consider using the enclosed form and prepaid envelope to become an official member of our organization. With your help, our environment can be treasured and preserved far into the future.
We deeply appreciate your time and support.
Example Letter #2
At Youth for the Earth, we believe that our young people are the key to changing attitudes about conservation and environmental issues. They will inherit this world and cannot begin to develop healthy attitudes towards the earth and its resources too soon.
We started with pilot programs in five high schools and three colleges just four years ago. Now we have chapters at 26 schools and colleges and are ready to take our mission nationwide. The young people already involved are making a difference in their communities. They spend their summers cleaning ponds and streams, highways and hiking trails, and even pre-teens want to get involved.
What they need now is training. We are organizing a number of regional Youth for the Earth Training Seminars. Interest in these conferences has been overwhelming already.
We need to provide scholarships so that every student who qualifies will be able to attend. Every student will be expected to "earn" their way by donating service hours within their communities, and those who can will pay their own expenses, but there are many who will need a financial boost.
Would you be able to sponsor one or more students? The total cost of the seminar will be $180, but any amount that you could afford would be gratefully accepted.
Example Letter #3
Since 1985, the Green Team has been working tirelessly for a variety of environmental causes in our community. During that time, we have worked to clean up the community and plant trees and other plant life throughout the city, helped set up carpooling and rideshare programs for commuters, set up water and energy conservation programs, and worked with various manufacturers to educate them about their impact on the environment and help them implement cleaner manufacturing and waste-disposal practices.
This year, we plan to continue our efforts by implementing a widespread community recycling program. We have already developed a strategy to put this plan to work, but first we need help to get public support and secure government funding. To accomplish these goals, we are raising money for a campaign to both win public support and also gain the attention and approval of our local government officials.
Ms Doe, will you help us to continue our efforts to further clean up and improve our environment by making a contribution to this latest cause? Your donation of $100, $50, or even $25 will make a big difference as we work toward this objective. Please take a moment now to write a check and send it in the enclosed envelope. Your donation is 100 percent tax-deductible, and your contribution will be put to immediate use.
I want to personally thank you for taking the time to read our letter. I hope you will feel the importance of our current mission, and that you will help us to raise the money we need to make it a success by implementing a recycling program in our community.
Example Letter #4
For many years now, you have been a big supporter of our mission to preserve wilderness areas throughout the world. We thank you again for your help last year in purchasing over 9,000 acres of wetlands in South America. With the financial support of people like you, we have been able to begin to revitalize and preserve this important part of the ecosystem.
This year, we have a cause we are fighting much closer to home. In fact, our intent is to lobby for the state and national government to create 2,300 acres of wilderness area in the southern part of our state, in Springfield County.
Will you help us, Mr. and Mrs. Doe, purchase this land so that it might be preserved from further development and possible degradation by making a donation of $10,000 by next Friday, April 29, to the special fund we have set up for this purpose? We have enclosed a form in which you can send your donation; simply make your check payable to "Springfield County Wilderness Preservation Fund" and mail it to the address on the envelope.
I know that preserving wilderness areas--preserving the natural habitat of so many species and maintaining the pristine beauty of nature--is of utmost importance to you. Please help us preserve this piece of heaven in our own state by making your generous donation today.
Example Letter #5
Year after year, Animals in Action works to save endangered species throughout the world. Last year, we focused our efforts on preserving four species that were very near extinction. (Please visit our Web site, www.animalsinaction.com, for information about these and other preservation efforts.) Now, after much work, those species are slowly increasing their depleted populations.
This year, we would like to help bring back even more endangered species, and we feel that--with proper funding--we can do so. We've set a goal to raise $20,000--an ambitious goal, we know!--next month at our semiannual benefits dinner, and we hope you will be able to attend and help us to reach this goal. The evening is always a treat, with excellent food and entertainment, and even prizes! But best of all, of course, is that 100 percent of the money brought in goes to aiding in our life-saving endeavors.
This special dinner will be held in the Doe Convention Center the night of February 12 at 7 p.m. The cost of the dinner is $100 per plate. If you would like to help us save six more animals from utter extinction, then please RSVP no later than Monday, January 16, so that we can plan for your attendance. You can RSVP by calling 555-5555, or by e-mailing Jane Doe at Jane@email.com.
By participating in this dinner, you will be making a real, lasting difference in our world. I hope you will be able to attend.
Write Your Letter Step-by-Step
Tell about your environmental group or the cause you support.
Mention the things your group has already accomplished or would like to accomplish to protect the environment, or indicate some of the broader benefits of the type of environmental work you hope to do.
Indicate what the money you are raising will be used for, and ask for a specific amount (or range of amounts) of money.
Tell the direct benefits that will come from the money that you are currently requesting.
Thank readers for their interest in helping to preserve the environment, and remind them that, by working together, we can make a difference in our world.