Example Letter #1
Each year, (Name of Organization) strives to secure the nation's blood supply by organizing week-long blood drives in cities throughout our country. Each year, thousands of people come out in acknowledgment of the nation's need for this invaluable resource, and the resulting donations provide hospitals and reserves across our country with much needed replenishments and support.
This year, the local chapter of (Name of Organization) will host its annual blood drive at (Name of Location). From (Date) to (Date), 9 a.m. to 9 p.m., qualified volunteers will be present to assist in the drawing of blood and maintaining an orderly and sanitary process. Please consider visiting us this year to donate a resource at the heart of the security and well-being of our nation's health.
Again, here are the complete details about the drive:
Dates of Drive
Name of Location
Address of Location
Hours of the Drive
We hope you will visit us and support this important cause.
Example Letter #2
Here at Springfield Community Aid, we rarely grab the headlines. We just feed hungry children and help families who are a week or two behind in their rent payments. You may have seen our vans, not at disaster sites, but parked outside an elderly person's home, bringing help to someone who still has part of the month left when they come to the end of their Social Security check. We do small things that make all the difference.
Now we invite you to join us in making that difference. Can you find it in your heart to help someone who is having a hard time right here at home in Springfield?
Your donation of $5, $25, or whatever you can give, will help to smooth a struggling person's pathway. It may be your neighbor, or the person who mows your lawn, or perhaps someone you have never met. But whoever it is, they may need your help.
Thank you for your kind support. Your gift, together with the gifts of your neighbors, will help us keep Springfield a city that takes care of its own.
Example Letter #3
At Hands Helping Humanity, we have made it our mission to bring relief to those in need. For more than 50 years, we have helped victims of natural disasters, both here and abroad, to get back on their feet and rebuild their lives. We are pleased to say that last year alone, we were able to raise almost $300,000 to send to the victims of the devastating hurricanes that struck the Southeast.
This year, we have a similar mission. You have undoubtedly heard about the recent flooding in the Midwest. Early reports estimate damage in the tens of millions of dollars. That's why we want to act immediately to begin to raise money to help first with the most basic necessities that have been lost. Accordingly, we are holding a fundraising auction next Saturday, May 9, from 2 to 6 p.m. to raise $10,000 in order to purchase such things as clothing, blankets and bedding, and hygiene items for the victims of this latest natural disaster.
Any items you could contribute to the auction--such as new or lightly used books, toys, paintings, clothing, electronics, DVDs and CDs, baked goods, etc.--would be very much appreciated. Simply bring the items to the community center on the morning of the 9th. For more information about the event, or if you would like to help with the auction, call Jane at 555-5555. (Direct monetary donations are also welcome; please send contributions of any amount to the address above.)
Will you join us next Saturday at the community center to help raise money for the more than 300 families that have been affected by the flooding? We very much appreciate the generous support we have received from the citizens of this community in the past, and we look forward to a wonderful turnout to help us raise money this next worthwhile cause.
Example Letter #4
The American Relief Association was founded more than 40 years ago to provide aid to those in need throughout our country. Our local chapter was established 27 years ago, and it has been helping community members ever since. The mission of ARA is to provide individuals and families with temporary food, clothing, shelter, or financial assistance when needed, whether as a result of a natural or manmade disaster, loss of employment, or other calamity.
I am writing to you today to ask that your company help us in this effort. Next month, during our Month of Caring, we are inviting businesses in the community to hold fundraising events to help us to raise money for our local chapter of the Association. One hundred percent of the money raised will go to help those most in need in our community, especially those still recovering from the devastating flooding earlier this spring.
I have enclosed a brochure with more information about the Month of Caring, including a list of fundraising event ideas, such as auctions, 5K/10K walks or runs, telethons, bake sales, bazaars, car washes, and many more. If you are interested in holding a fundraising event through your business to help us raise money for the Association, or if you have questions or would like to help in some other way, please call our office at 555-5555 by next Friday, August 27.
I hope you will catch the spirit of this work and participate with us in the Month of Caring. I look forward to hearing from you soon.
Write Your Letter Step-by-Step
Introduce your organization and describe the particular need in your community that is being met by the work that you do.
Explain how readers can help in this effort (either by sending a direct monetary donation, by participating in or hosting a fundraising event, by contributing goods or services, etc.).
Tell about the benefits that will come to the community because of the money you are seeking to raise; be as specific as possible.
Invite readers to take specific and immediate action (whether by making a donation, taking part in the fundraising event, etc.).
Thank donors for their willingness to help in the important work that your organization performs, and remind them that it could not be done without their contributions.