Request Information from a Government Agency • Letter Templates and Guides

How to write this letter:

1Make a direct and concise request for the information you need.
2Provide any necessary details about yourself and your situation that will help the agency send the proper information.
3Express appreciation


You will usually get the information you request if you give sufficient details about your situation and what you want. Be certain that you are addressing your request to the proper agency or office.

Example Letter #1


I own business property in the area west of the railroad tracks in downtown Springfield, Kansas that was recently declared a blighted area. Please provide me with all information and forms required to apply for a property rehabilitation loan under the Urban Renewal Act. Thank you very much.

Example Letter #2


I want to lease land in the Doe National Forest to build a cabin. Would you please send me whatever information, forms, and applications I will need to secure such a lease. I am a US citizen, living in Kansas. I would like to begin construction next summer, so I would appreciate your prompt attention to my request. Thank you for your help.

Example Letter #3


While clearing property I own along the Springfield River, I uncovered what I believe is the remains of a pioneer homestead. Please send me any information pertinent to my rights and responsibilities regarding this discovery. I wish to bring this possible find to the attention of the State Historic Preservation Officer, and possibly get it listed on the National Registry of Historic Places. I thank you for your prompt attention to this matter.

Write Your Letter Step-by-Step


Make a direct and concise request for the information you need.

Example Sentences for Step 1

Example Phrases for Step 1