Extend Invitations to Seasonal Parties: Halloween, St. Patrick's Day, Valentine's Day, Etc. (Business and Personal) • Letter Examples and Guide
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Example Letter #1
It's Jack-O-Lantern time! We are inviting ghosts, goblins, and all other friends in disguise to a Halloween costume party. Come to our mausoleum at 1600 Main Street, October 31, at 8:00 p.m. Bring a partner and we will supply the cider, refreshments and fun! RSVP before the cats shriek, the dogs howl, and the pumpkins are brought inside for safekeeping!
Example Letter #2
It's time to get out the green! All Irish and would-be Irish are invited to the annual St. Patrick's Day Parade, leaving at noon, March 17, from 1600 Main Street and continuing to Maple Street, where we will have a corn beef and cabbage dinner in the old high school gymnasium. The Shamrock Dance will begin at 8:00 p.m. at the same location. All ages are welcome.
Example Letter #3
The Springfield Country Club announces its annual Valentine's Sweetheart Ball February 14, at 9:00 p.m. in the Doe Hotel ballroom. The Doe Wildcats will once again provide the music. Dress is semiformal and the cost is $10.00 per person. Light refreshments will be served. Please RSVP by February 10.
Example Letter #4
Was that you or your mask? Wear your costume on Friday to the annual Halloween Ghoul & Monster Mash. The party starts at 10:00 p.m. in the conference room and doesn't end until we're all dead. Bring your favorite treat and RSVP to John at extension 123.
Letter-Writing Tips
This type of party is usually informal, and the invitations should follow suit. If the party is to follow a theme, the invitations should make this clear. The letter of invitation is very often a form letter and need not be personalized. All information the party goer will need should be included.
Step-by-Step Guide
1 Announce the party. If there is a theme, include it.
Example Sentences
Example Phrases
2 Give date, time, location, and any other pertinent information. State if an RSVP is required. Let your guests know what type of refreshments, if any, to expect.
Example Sentences
PLACE: Our back yard
FARE: Barbecue, sandwiches, potato salad, fresh corn, and BYOB
PEOPLE: The more the merrier! Bring your family if you like--there's plenty for the kids to do We'll be meeting at the Bells of Dublin Pub in their excellent dining room around 8:00 p.m. on the 17th. The pub is located in the north end of Doe Plaza, downtown. Mr. Doe will be picking up the check for dinner, but drinks are your own responsibility. Since this is a pool party, don't forget your suits and towels. We will be getting underway at 2:00 p.m. on Saturday. You know the way! The Doe offices are located at 1600 Main Street in Springfield, and the party will take place in the main lobby at 7:00 p.m. on Tuesday evening. There will be catered hors d'oeuvres and drinks. Please RSVP to Jane. We are getting together at John and Jane's home at 1600 Main Street on Valentine's Day Eve. Dinner will be served about 8:00 p.m. Of course, everyone is encouraged to bring a partner. While the kids are out trick-or-treating, we can stay at my house and do our scary-best to eat all the candy. Call if you need directions (555-5555). I'm going to be ready around seven. Remember to dress like your favorite political figure or just surprise us.