Extend Invitations to Winter Holiday Parties (Business and Personal) • Letter Templates and Guides

How to write this letter:

1Announce the party and extend the invitation.
2Give date, time, location, and any other pertinent information. State if an RSVP is required. Let your guests know what type of refreshments, if any, to expect.


Christmas or holiday parties can range from very casual to extremely formal and traditional. The invitation should reflect the tone of the party you are planning. The letter of invitation is very often a form letter and need not be personalized, though a brief personal note is not out of place. All information the party goer will need should be included.

Example Letter #1


Come celebrate the holiday season at the Doe home on Friday December 8, at 7:00 p.m. We'll roast chestnuts, sing carols, eat Christmas treats, jingle bells, and drink old-fashioned eggnog. We'll even enjoy live Christmas music from the Doe quartet. Don't forget to bring that wrapped gift you didn't want from last year. Unless snow flakes or jolly old elves block the traffic, the party is on!

Example Letter #2


You are invited to the annual Christmas party for Doe staff and their families from 2:00 until 7:00 p.m. on Friday, December 18. We will move the inventory back to the wall and stock the tables with your favorite treats, including wassail, ham, turkey, and all the trimmings. Special activities for children will begin at 3:00 p.m. Please RSVP with the number of persons who will accompany you. Dress is casual.

Example Letter #3


Doe Travel invites you to its annual holiday party on November 20, from 1:00 to 4:00 p.m. on the second floor of our main office at 1600 Main Street. This event will give us an opportunity to thank you personally for your patronage and to wish you a happy holiday season. We enjoyed having you with us last year on the Rose Parade tour. Come reminisce with us and enjoy a light buffet. Please RSVP by calling 555-5555.

Example Letter #4


Come one, come all to the Doe Holiday Fest! Please come celebrate Hanukkah, Christmas, the first snowfall and/or the New Year with your party-loving cohorts from Doe International. Mr. and Mrs. Doe have generously offered to "lend" us their cabin at Snowpine for the bash on Saturday, December 18, at 8:30 p.m. The firm will provide refreshments but B.Y.O.B. Bring warm boots and gear for the moonlight pine box sledding derby.

Write Your Letter Step-by-Step


Announce the party and extend the invitation.

Example Sentences for Step 1

Example Phrases for Step 1


Give date, time, location, and any other pertinent information. State if an RSVP is required. Let your guests know what type of refreshments, if any, to expect.

Example Sentences for Step 2

The party will be at our home, 1600 Main Street, beginning at 6:30 p.m. on the 17th. There will be light refreshments and drinks. Please RSVP to Jane by the 14th. TIME: 12 Noon, Saturday the 23rd of December
PLACE: Our home, 1600 Main Street, Springfield
FARE: Vegetable and fruit trays, sandwiches, Christmas cookies, and punch
PEOPLE: The more the merrier! Bring your family and friends, if you like--there's plenty for the kids to do!
We'll be meeting at the Bells of Dublin Pub, in their excellent dining room, around 8:00 p.m. on the 17th. The pub is located in the north end of Doe Plaza, downtown. Mr. Doe will be picking up the check for dinner, but drinks area your own responsibility. Please RSVP with Jane at the front desk. The party will be held in our cozy little shack, so we expect to be a little crowded. There will be light refreshments. Please call if you need directions (555-5555). Doe's offices are located at 1600 Main Street in Springfield, and the party will take place in the main lobby at 7:00 p.m. on Tuesday evening. There will be catered hors d'oeuvres and drinks. Dress is casual. Please RSVP by calling Jane. We are getting together at John and Jane's home at 1600 Main Street on New Year's Eve. Dinner will be served about 8:00 p.m. Of course everyone is encouraged to bring a partner. While the kids are in the TV room watching Christmas specials, we can celebrate in ease and comfort. Call if you need directions (555-5555). I'm going to be ready around seven. We will start at eight o'clock. Dress is formal. Please RSVP using the enclosed card. We look forward to seeing you.

Example Phrases for Step 2

Recommended Articles