Notify Employees of a New Policy or a Change In an Existing One • Letter Templates and Guide

Guide

1Announce and explain the new or changed policy.
2Tell the reader how the policy will benefit both employees and the company.
3Thank the employees for cooperation and offer to answer questions.

Tips

Get to the point immediately by stating the new or changed policy. Explain the reasons for the policy and its benefits for both employees and the company. Employees will respond more positively when they understand the reasons for the policy and if they believe that it protects everyone's best interests.

Example Letter #1

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Due to skyrocketing candy consumption, Doe's will no longer provide unlimited free candy bars to employees. An "honor system" can has been placed in the candy basket, and all are asked to pay 35 cents for each bar taken. In the long run this will almost certainly cost less than the larger-sized clothes you would have been buying, had the chocolate intake remained so high. Remember, this is the honor system, so pay up!

Example Letter #2

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Effective immediately, women will use the men's rest room and men will use the women's. The original arrangement was inadequate. We plan to build more stalls immediately in the women's (originally men's) rest room. Thank you for your cooperation and please refer to the new signs to avoid confusion.

Example Letter #3

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Due to three unfortunate incidents in the last week, Doe Construction is implementing a policy of no dogs on the jobsite, effective immediately. Thank you for your cooperation.

Example Letter #4

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As of this Friday, November 13, employee timesheets must be completed and submitted to John before you leave on Friday evening. This will give John a much better chance to complete the necessary paperwork before submitting the sheets to the payroll service so our checks will come in on time every week. Thank you for your cooperation.

Write Your Letter Step-by-Step

1

Announce and explain the new or changed policy.

Example Sentences

Example Phrases

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