Introduce a Friend, an Acquaintance, a Relative, or Yourself to Someone In Anticipation of a Future Meeting • Letter Templates and Guides

How to write this letter:

1Introduce the person by name.
2Tell the reader why you are writing the letter, but do not put him or her under any obligation.
3End on a positive note.


Be direct and brief, particularly if you do not know the reader personally. If you know the reader, be as warm and informal as you care to be.

Example Letter #1


My name is Eric Doe. For three summers now I have worked as a docent and farrier in the blacksmith shop at the Springfield Museum of the Old West. Since I will be attending your Winter Workshop on Historical Smithery, I thought I would send a brief note to introduce myself and confirm my reservation.

I'll quickly admit that I don't know much about early smithery. Aside from a few weeks spent at my grandfather's dude ranch four years ago, my training has been entirely on the job here at the museum. Because the museum curator is eager to provide visitors with an authentic experience, they've agreed to send me to your workshop for in-depth training.

I'm excited about your program and look forward to meeting you this January.

Example Letter #2


My name is Mary Doe Johnson and I married your nephew Eric Johnson. Eric tells me that unfortunately he has lost contact with most of his extended family. As we now have three children who ask about their relatives, we regret not being able to tell them very much. I am completing a simple family tree and was wondering if you would mind giving me some information about Eric's deceased grandmother? Perhaps Eric, the children, and I could drop by and visit. I will call you next week to see if that is a possibility. I look forward to getting acquainted.

Example Letter #3


Well, it seems like just yesterday that you said, "If I can ever do you a favor, don't hesitate to give me a call." You know how those things come back to haunt you, don't you? My daughter, Ann, is moving to Springfield next month to look for employment. If you could take a little time and introduce her to a few people, I would appreciate it very much. Getting started in a new town can be very difficult as I'm sure you're aware. I haven't mentioned this to her yet. If you feel you could be of some help to her, please let me know.

I look forward to hearing from you.

Example Letter #4


I am writing you to introduce my friend Jane Doe. Jane will be coming to Springfield University to pursue her Master's in aerospace engineering. I immediately thought of you not only because of your teaching in that department, but because of your connections with the industry. Jane will be seeking an internship position shortly after she arrives. I do not want you to do any special favors, but I would be pleased if you would show Ms. Doe the ropes at the U. Jane is an excellent student, and I expect you will enjoy meeting her when she shows up at your office door.

Example Letter #5


Hi! My name is Miss Doe and I will be your kindergarten teacher this coming fall.

I can't wait to meet you on Monday at our Kindergarten Open House. Not only will you get to see your new classroom, but you will also sign up for a fun thirty-minute interview with me. Make sure that your mom or dad makes an appointment so that you and I can get to know each other and go over some classroom rules before school begins.

Until we begin our adventure in learning, enjoy the rest of your summer vacation.

Write Your Letter Step-by-Step


Introduce the person by name.

Example Sentences for Step 1

Example Phrases for Step 1


Tell the reader why you are writing the letter, but do not put him or her under any obligation.

Example Sentences for Step 2

I read your recent article with great interest and would like to discuss some of your ideas with you when I am in Springfield next month. I just wanted to write you a short note to let you know about myself. I earned my degree and certificate from Doe University and have been teaching for about six years. I encourage my students to do a lot of reading and writing, probably more than most other teachers require. I am eager to hear from my students' parents, so please feel free to get in touch with me if you have questions or comments. I have given Jack your phone number and told him to call you. I told him I didn't know what your team was like this year, but if you need a good glove and a strong arm on the field, you might want to pick him up. He can hold his own at the plate, and I haven't seen many guys who can outplay him in the field! I realize that having your biological father show up all of a sudden might be a shock. I don't want to "move in on your life" or interfere with your relationship with your adoptive parents, but if you wouldn't mind, I would like to meet you. Your mother and I were very young when you were born. We accepted the advice that you be given up for adoption. I was just wondering whether you might be available to show Springfield to John and his family. I haven't mentioned you to John yet; I thought I should check with you before volunteering your services. They will be in the area at the end of July. If you would be able to show them around, or if you could recommend some places for them to see, please call me and I will pass the information on to them. Please don't feel any obligation. Jane runs the show and has final say on awarding contracts, so we hope to show her the full range of our capabilities. Relocating can be difficult, so she could benefit from someone like you with a positive attitude to show her the area.

Example Phrases for Step 2