Example Letter #1
My name is Eric Doe. For three summers now I have worked as a docent and farrier in the blacksmith shop at the Springfield Museum of the Old West. Since I will be attending your Winter Workshop on Historical Smithery, I thought I would send a brief note to introduce myself and confirm my reservation.
I'll quickly admit that I don't know much about early smithery. Aside from a few weeks spent at my grandfather's dude ranch four years ago, my training has been entirely on the job here at the museum. Because the museum curator is eager to provide visitors with an authentic experience, they've agreed to send me to your workshop for in-depth training.
I'm excited about your program and look forward to meeting you this January.
Example Letter #2
My name is Mary Doe Johnson and I married your nephew Eric Johnson. Eric tells me that unfortunately he has lost contact with most of his extended family. As we now have three children who ask about their relatives, we regret not being able to tell them very much. I am completing a simple family tree and was wondering if you would mind giving me some information about Eric's deceased grandmother? Perhaps Eric, the children, and I could drop by and visit. I will call you next week to see if that is a possibility. I look forward to getting acquainted.
Example Letter #3
Well, it seems like just yesterday that you said, "If I can ever do you a favor, don't hesitate to give me a call." You know how those things come back to haunt you, don't you? My daughter, Ann, is moving to Springfield next month to look for employment. If you could take a little time and introduce her to a few people, I would appreciate it very much. Getting started in a new town can be very difficult as I'm sure you're aware. I haven't mentioned this to her yet. If you feel you could be of some help to her, please let me know.
I look forward to hearing from you.
Example Letter #4
I am writing you to introduce my friend Jane Doe. Jane will be coming to Springfield University to pursue her Master's in aerospace engineering. I immediately thought of you not only because of your teaching in that department, but because of your connections with the industry. Jane will be seeking an internship position shortly after she arrives. I do not want you to do any special favors, but I would be pleased if you would show Ms. Doe the ropes at the U. Jane is an excellent student, and I expect you will enjoy meeting her when she shows up at your office door.
Example Letter #5
Hi! My name is Miss Doe and I will be your kindergarten teacher this coming fall.
I can't wait to meet you on Monday at our Kindergarten Open House. Not only will you get to see your new classroom, but you will also sign up for a fun thirty-minute interview with me. Make sure that your mom or dad makes an appointment so that you and I can get to know each other and go over some classroom rules before school begins.
Until we begin our adventure in learning, enjoy the rest of your summer vacation.
Write Your Letter Step-by-Step
Introduce the person by name.
Tell the reader why you are writing the letter, but do not put him or her under any obligation.
End on a positive note.