Introduce a New Employee • Letter Templates and Guide

How to write this letter:

1Introduce the new employee by name, noting the position he or she will fill and the date when the change will take place.
2Briefly describe the new employee's education and work experience, possibly including such information as former clients, positions, and special projects. If necessary, mention the new employee's responsibilities.
3Invite the rest of the company to welcome the new employee.

Tips

Be direct, concise and positive. There is no need to give more information than necessary. Also see "Announce or introduce a new salesperson" and "Announce a new partner."

Example Letter #1

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Many of you have already met John Doe, the latest addition to our staff. John received a B.A. from Springfield College, interned with the Library of Congress, and most recently held the position of assistant photo archivist at the Springfield Historical Society.

John begins with us officially as an associate researcher on August 14, but we were pleased to have him join us briefly during last month's retreat where he presented an impressive overview of his work with the Springfield Collection. Thank you for the gracious welcome each of you extended to him then. We're pleased to have him permanently as a member of our team.

Example Letter #2

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John Doe, our newest associate, will begin work with Doe Corporation on Monday, May 31. Initially, John will work part-time as our administrative assistant, usually from noon until 4:00 or 5:00 p.m. He will be available in the entry area. He will handle visitors, answer all phone calls, and generally make life more pleasant for us.

As additional help becomes available, John will be able to fill in wherever help is needed. It will make his job easier if everyone would let him know where you are and what your schedule is. Please help John feel at home and use his skills whenever appropriate.

Example Letter #3

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I hope each of you will extend a warm welcome to John Doe, who will be coming on board in June to solve the problems with our latest software, so we can handle the incoming calls more efficiently.

John has several years of software troubleshooting experience and understands our needs. We are confident he will be a welcome addition to our technical support group.

Example Letter #4

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I am pleased to announce that Jane Doe has been promoted to Vice President of Doe Corporation. Jane is now responsible for overseeing our company's developing and marketing divisions. At the Springfield site, Jane provided great leadership, as evidenced by the level of integration of Doe products into the local market. Beyond this accomplishment, Jane has helped to drive the business applications strategy as our products gain national recognition.

Jane's focus is customer oriented. She is passionate about delivering unsurpassed customer aid and has led her group to provide excellent support to large accounts. We are fortunate to have Jane leading the Doe team. Please join me in congratulating her on her new, well-deserved position.

Write Your Letter Step-by-Step

1

Introduce the new employee by name, noting the position he or she will fill and the date when the change will take place.

Example Sentences

Example Phrases

2

Briefly describe the new employee's education and work experience, possibly including such information as former clients, positions, and special projects. If necessary, mention the new employee's responsibilities.

Example Sentences

She graduated from Springfield University in 2013, with a B.S. degree in organizational behavior, and from Kansas State in 2015, with an MBA degree. She worked for Doe & Associates from 2015 to 2018. Since then, she has done contract work for various firms, including the Doe Corporation. He has been vice president of operations for the Doe Corporation for the last six years. He is a graduate of Doe State University, class of 1964, and has worked at Doe for sixteen years in the Kansas area. He will oversee production for all domestic markets. She graduated in textiles from Doe State University this April. While at Doe, she received a Foundation Scholarship for a year's study in London. She will be a buyer for our European markets. John has a wealth of experience as a salesman for Doe Corporation. Some of his former clients include Doe Products, Doe & Associates, Doe Software, and Doe Corporation. His primary responsibility will be to increase our client base in the West. Jane and her family come from Centerville, Kansas. She received her B.A. degree in graphic art from Doe University and an M.F.A. in graphic design from Springfield Arts Institute. She has worked for Doe Entertainment and The Doe Group and has consulted for several movie studios. He graduated in 1987 from the University of Kansas and was immediately hired by Doe Accounting, where he has worked until coming to us this year. He has served several major clients in the entertainment, aerospace, and food industries, and has helped write two textbooks on accounting.

Example Phrases