Decline an Invitation to Join an Organization • Letter Templates and Guides

How to write this letter:

1Express appreciation for the invitation and your regard for the organization. Explain briefly why you cannot join.
2Wish the organization success and express interest in possible affiliation with it in the future.


The organization's members undoubtedly feel they are extending a valuable offer to you. Therefore, express appreciation for the opportunity that you cannot accept at this time and show respect for the organization.

Example Letter #1


I am honored that you would extend an invitation to me to join the Raven Lodge. I have tremendous respect for all you have done for our community, but I am not able to accept your invitation at this time. I have recently accepted a lay appointment in my church, which requires my participation on Thursday evenings. In a sense, my work there complements the work of the Lodge.

Perhaps when my current term of service is over, I will be able to reconsider your offer, if it still stands. Thank you for considering me. I wish you success in all your endeavors.

Example Letter #2


Thank you for your kindness in asking me to join your lodge. Because other commitments require my attention on Tuesday evenings, I regret that I cannot accept the invitation at this time. If you would consider me for membership again next year, it is probable that I could join. Please accept my sincere wishes for continued success.

Example Letter #3


I was flattered by your invitation to join such a worthwhile organization such as the Springfield Women's League. I have nothing but the highest esteem for your group. However, I am unable to join because of my family obligations. I'm not sure I can handle another commitment in addition to raising my young children.

Perhaps in a few years my time will again be my own. At that time, I would wholeheartedly accept your generous invitation. Best wishes for the League's continued success.

Write Your Letter Step-by-Step


Express appreciation for the invitation and your regard for the organization. Explain briefly why you cannot join.

Example Sentences for Step 1

Example Phrases for Step 1