Extend an Invitation For a Job Interview • Example Letters, Guides and Samples

Write Your Letter Step-by-Step

1 Acknowledge previous correspondence, or inform the reader of the open position.

Sample Sentences for Step 1

• We have reviewed your resume and application for a position with Doe Incorporated.
• Doe Corporation is searching for a new Director of Marketing to work at our corporate headquarters.
• Thank you for your application for the position of Plant Manager.
• I enjoyed my brief meeting with you to discuss your ideas about marketing our new software.
• Thank you for taking the time to meet with me to discuss possible employment opportunities with our company.
• Thank you for considering Doe Corporation in your employment search.

Sample Phrases for Step 1

• a preliminary review of possible candidates
• are searching for a new
• as we discussed
• attended your presentation on
• enjoyed your presentation at
• favorably impressed me
• for the position of
• gave your name
• have been watching your career with
• have reviewed your resume
• informed me of your interest in
• mentioned your name as a possible
• mentioned that you might be interested in
• most favorably referred
• mutual acquaintance has told me of your
• possible employment opportunity
• recently told me about your expertise in
• thank you for submitting your
• told me something of your accomplishments
• was very impressed by your
• you were recommended to us
• you have been brought to our attention as
• you have become well-known for
• your search for employment
• your extensive experience with
• your application for a position at

2 Extend the invitation to interview, indicating that the reader meets your preliminary qualifications.

Sample Sentences for Step 2

• Your background and training match those we look for in our employees; consequently, we are interested in speaking with you in person.
• You appear to possess both the skills and experience required to fill this position. We would appreciate your calling to arrange a time for an interview.
• We are pleased to invite you to be interviewed for the position.
• I was favorably impressed with your qualifications and would appreciate the opportunity to meet with you again.
• We are impressed with your training and work experience and would like to meet with you in an interview.

Sample Phrases for Step 2

• appear to possess the skills and experience
• are very interested in your extensive experience
• are favorably impressed with
• are pleased to invite you to
• are similar to those we are looking for
• have the background we seek
• hope to move rapidly toward a new appointment
• if you would like to speak further
• if you are interested
• invite you to contact
• invite you to attend an interview
• like to discuss this in more detail
• meet with you in an interview
• need to arrange an interview
• please call to set up an appointment
• qualifications required to fill this position
• seem to match our requirements
• speaking with you in person
• to meet with you again
• would very much like to talk
• would be glad to meet with you
• would like to invite you to
• would appreciate the opportunity
• would like to discuss the position with you
• would be interested in
• your background and training
• your training and work experience

3 Arrange to schedule the interview or provide the date, time, and location already scheduled.

Sample Sentences for Step 3

• If you are available for an interview, please call me at 555-5555 to arrange a time.
• If you are interested in this opportunity, I would be pleased to meet with you. You can reach me at the Doe headquarters. My telephone number is 555-5555.
• Your interview has been scheduled for Thursday, February 3, at 10:00 a.m. in Conference Room A of the Doe Plaza Building, 1600 Main Street in Springfield. Parking is available in the underground area with an entrance from Main Street.
• Should these second interviews prove productive, the next step will be to request a reference check before making an employment offer. Please call me at 555-5555 to arrange a convenient date and time for the interview.
• John Doe, director of our human resource department, would like to meet with you at 1:00 p.m. on June 6. Mr. Doe's secretary will inform you of the location.

Sample Phrases for Step 3

• arrange a meeting at your convenience
• at that time, you will meet with
• at your earliest convenience
• call me to confirm date and time
• can reach me at
• for an appointment
• have tentatively scheduled your appointment for
• if you are interested in this opportunity
• if you would be available for an interview
• if that time is not convenient
• if you have any questions
• let me know if you are interested
• please call my office
• the above address and telephone number
• to set up an interview
• to arrange a convenient time
• will provide round-trip plane tickets
• will be interviewing for the position on
• would like to meet with you at
• would like to arrange the interview for next week
• your interview has been scheduled for

4 Express anticipation of a response.

Sample Sentences for Step 4

• I look forward to hearing from you soon.
• I eagerly await your call.
• Please let me know if you are interested in the position we discussed. We look forward to your reply.
• Again, thank you for your interest in the position.
• We look forward to meeting with you.

Sample Phrases for Step 4

• at your earliest convenience
• await your call
• if the prospect appeals to you
• if you are interested
• in our company
• in the position
• look forward to
• my e-mail address is
• please let me know
• please call or write me
• thank you for your interest
• to hearing from you soon
• to hearing from you
• to your reply
• to meeting you in person
• to meeting you again
• to confirm the arrangement
• unless we hear from you
• will wait to hear from you
• will expect to see you at that time