Example Letter #1
You are cordially invited to join Senator Doe, Governor Johnson, and a host of television personalities at the annual Benefit Ball for the Children's Medical Center. The gala event will begin at 8:00 p.m., Friday, March 12, in the Springfield Hotel Ballroom.
Each year the Benefit Ball raises thousands of dollars to provide medical care for children who otherwise would go without it. Last year over 500 children benefited from funds donated at the Ball. It is a wonderful tradition that adds support to the dozens of doctors who donate their services at the Medical Center.
Admission to the Ball is free, but we encourage participants to donate generously to the fund. Your helpful donations are truly something to dance about. If you are unable to attend but would like to contribute, you may do so by mail. You may also pass the invitation to someone else to represent you at the Ball. We want very much to help these children so one day they, too, may dance.
Your response by March 1 will be appreciated.
Example Letter #2
The Doe Literacy Council invites you to attend a special benefit performance featuring the famous comedian, John Doe. All proceeds will go towards next year's literacy campaign.
You may already know that the Doe Literacy Council has taught over 1,000 adults in the Springfield area to read and write each year since 2016. But perhaps you didn't know that we also donate thousands of dollars every year to public and private schools to improve their libraries.
You can contribute to these efforts by purchasing a ticket to the benefit performance, which will be held on May 9 at 8:00 p.m. in the Springfield High School auditorium. The cost of the tickets is only $15.00 per person.
Enclosed is a mail order form for your tickets. Please specify the number of tickets you desire and enclose a check for the appropriate amount. If you cannot attend but would still like to make a donation, we will gratefully receive it. We eagerly await your reply.
Example Letter #3
The Center for Women and Children in Crisis is holding a fund-raising banquet on Tuesday, September 20, at 6:00 p.m. John and I are attending and we would be pleased to have you join us. As you may know, the Center provides temporary shelter for women and children needing to escape from difficult home circumstances.
The banquet will host Ms. Jane Doe, a leading authority in family therapy, as the keynote speaker. Tickets are $100.00 per couple. I know you are interested in these issues and hope you will be able to join us. Please let me know by September 10 if you can come.
Write Your Letter Step-by-Step
Extend the invitation and explain the event's purpose, including the date, time, and place. You may mention other participants who will attend.
Explain why the charity, event or organization is worth supporting.
Mention the cost for attending.
Indicate whether the addressee may give the invitation to another person if he or she is unable to attend. If you say nothing, the assumption will be that the invitation should not be passed on.
Express your anticipation for a successful event, and ask for a response by a specific date.