Extend an Invitation to a Business Social Event • Letter Templates and Guide

Guide

1Extend the invitation, naming the event and including the date, time, and place. You may mention other participants who will attend. Also, explain the purpose of the event: to honor someone, to celebrate an anniversary, to introduce a product or a service, etc.
2Mention whether refreshments will be served.
3Express anticipation and ask for a response by a specific date.

Tips

Since this event is a happy occasion, the invitation should reflect that positive feeling. Make it clear to the reader whether attendance is mandatory and who is invited.

Example Letter #1

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Tap your toes...in the grass.

GET READY FOR DOE'S

FREE SUMMER CONCERT SERIES

The sound of live music. The glow of the sun sinking behind the Springfield Mountains. Kids dancing in the park. What better way to spend a Thursday evening? It's the Summer Sunset Concert Series in Springfield's newly opened town center. Bring a blanket and treat yourself to dinner and dessert from one of several food vendors. Take a stroll and browse the works of local artisans. Tour a model home. And feel absolutely free to shake a tail feather.

When:

Where:

Example Letter #2

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Mr. and Mrs. Doe are pleased to invite you and your partner to the annual company Christmas party on the evening of December 21 in the Hickory Lodge in Springfield. We hope you will join us for an evening of great food and good fun to celebrate both the season and a banner business year. There will be lots of wassail and eggnog, and a few surprises as well.

If past parties are any indication of what we can expect, you won't want to miss this one. Please R.S.V.P. to Jane Doe by December 19. We hope to see you there.

Example Letter #3

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We cordially invite you and a guest to attend a banquet in honor of our new vice president, John Doe, at the Springfield Inn reception hall on May 8, from 7:00 to 9:00 p.m. Please fill out the enclosed R.S.V.P. card and give it to Jane, the front desk receptionist, by May 3, so that we can make adequate dining arrangements.

Example Letter #4

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We are hosting an interdepartmental luncheon for the managers of each department to ring in the new fiscal year. The party will take place at Doe's Hotel restaurant, from 12:00 noon till 2:00 p.m. All managers and their guests are invited. Mr. Doe has agreed to pick up the tab, so bring your appetites!

Example Letter #5

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John Doe is presenting an informative and entertaining slideshow on his experiences opening a branch office overseas. The presentation takes place Monday evening, July 29, at 7:30 p.m., and all those considering overseas assignments are invited to attend. This will be a great opportunity to meet all the other managers who are accepting the assignments abroad, discuss our concerns, and have John lay most of the fears to rest. Plan on bringing your spouse or a guest, and enjoying refreshments of wine, cheese, and fruit. Please notify Jane at the reception desk by July 15 if you will be in attendance.

Write Your Letter Step-by-Step

1

Extend the invitation, naming the event and including the date, time, and place. You may mention other participants who will attend. Also, explain the purpose of the event: to honor someone, to celebrate an anniversary, to introduce a product or a service, etc.

Example Sentences

You are cordially invited to a reception on July 5, 2019, at 8:00 p.m. in the Director's Lounge in honor of John Doe on the occasion of his retirement from Doe Medical Center. Eric Johnson will be collecting for a gift for him. We suggest a $5.00 contribution. We are pleased to invite you to a cocktail party and private showing of the new Doe cosmetic line next Tuesday, March 1, at 7:00 p.m. at the Center Court of Jane's Place. Consultants will be on hand to answer your questions. We are reserving a seat for you at the official opening of the new science building on Thursday evening, October 5, at 6:30 p.m. We are having a surprise party next Tuesday afternoon to honor Eric Johnson on forty years of employment at Doe Corporation. He is still not planning to retire anytime soon! Please bring a gag gift for him. Doe Corporation will host an open house at the new plant on Wednesday afternoon, July 14, from 1:00 till 7:00 p.m. We would be honored if you would attend. With our recent record-breaking sales, we surely have something to celebrate this quarter. You are all invited to a party in the cafeteria, starting at 4 p.m. on Friday, September 2. The Doe Corporation cordially invites you and a partner to attend our customer appreciation dinner on Friday September 2, at 7:00 p.m., in the Springfield Hotel's Blue Room. We invite you to meet Professor Johnson, the inventor of the Doe processor, who is visiting from our head office. He will be with us early next week. The reception will take place on Tuesday, June 4, from 4:00 to 6:00 p.m., in the executive lunchroom.

Example Phrases