Example Letter #1
Tap your toes...in the grass.
GET READY FOR DOE'S
FREE SUMMER CONCERT SERIES
The sound of live music. The glow of the sun sinking behind the Springfield Mountains. Kids dancing in the park. What better way to spend a Thursday evening? It's the Summer Sunset Concert Series in Springfield's newly opened town center. Bring a blanket and treat yourself to dinner and dessert from one of several food vendors. Take a stroll and browse the works of local artisans. Tour a model home. And feel absolutely free to shake a tail feather.
Example Letter #2
Mr. and Mrs. Doe are pleased to invite you and your partner to the annual company Christmas party on the evening of December 21 in the Hickory Lodge in Springfield. We hope you will join us for an evening of great food and good fun to celebrate both the season and a banner business year. There will be lots of wassail and eggnog, and a few surprises as well.
If past parties are any indication of what we can expect, you won't want to miss this one. Please R.S.V.P. to Jane Doe by December 19. We hope to see you there.
Example Letter #3
We cordially invite you and a guest to attend a banquet in honor of our new vice president, John Doe, at the Springfield Inn reception hall on May 8, from 7:00 to 9:00 p.m. Please fill out the enclosed R.S.V.P. card and give it to Jane, the front desk receptionist, by May 3, so that we can make adequate dining arrangements.
Example Letter #4
We are hosting an interdepartmental luncheon for the managers of each department to ring in the new fiscal year. The party will take place at Doe's Hotel restaurant, from 12:00 noon till 2:00 p.m. All managers and their guests are invited. Mr. Doe has agreed to pick up the tab, so bring your appetites!
Example Letter #5
John Doe is presenting an informative and entertaining slideshow on his experiences opening a branch office overseas. The presentation takes place Monday evening, July 29, at 7:30 p.m., and all those considering overseas assignments are invited to attend. This will be a great opportunity to meet all the other managers who are accepting the assignments abroad, discuss our concerns, and have John lay most of the fears to rest. Plan on bringing your spouse or a guest, and enjoying refreshments of wine, cheese, and fruit. Please notify Jane at the reception desk by July 15 if you will be in attendance.
Write Your Letter Step-by-Step
Extend the invitation, naming the event and including the date, time, and place. You may mention other participants who will attend. Also, explain the purpose of the event: to honor someone, to celebrate an anniversary, to introduce a product or a service, etc.
Mention whether refreshments will be served.
Express anticipation and ask for a response by a specific date.