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Example Letter #1
Thank you for extending me the offer of employment as the Director of Human Resources for the Doe Company. The opportunity to talk to you and the other executives has been enlightening and enjoyable. The company's growth plans are exciting and challenging.
After considerable thought, I am concerned about the salary you offered. It is lower than I anticipated. Since I have had extensive experience in all aspects of the Human Resource functions (technical recruiting, compensation, employee relations, benefits administration, employment and organizational development), I feel I will be a great asset to you. My thorough knowledge of the numerous federal and state laws and regulations which affect the company will also aid you.
I do want to accept this position but feel that we need to discuss the salary further. I will call in a few days to set up an appointment with you.
Thank you again for the offer. I am sure we can reach an agreement.
Example Letter #2
I appreciate your offering me the position of Section Head of Shipping at Doe. I look forward to working with you.
Unfortunately the salary you offered me is lower than I feel I can accept. I have had eight years of experience in Shipping during which I completely redesigned my current employer's shipping process. This saved over $200,000 in the past two years. I am confident that I can achieve significant savings for Doe with no loss of efficiency. Under these circumstances I feel that your salary offer should be increased by 10%.
I am sure that we can come to a mutually satisfactory arrangement. I will be in Springfield next Wednesday and would like to meet with you to discuss this. I will call to arrange a time for us to meet.
Example Letter #3
I was delighted to receive your offer of a position as office manager at Doe. I was very impressed by the friendly yet professional attitude of all the staff and I look forward to joining your team.
I regret to say that I was disappointed by the salary you offered. Although I have been out of the work force for some years, I feel I am worth more than an entry-level salary. I have worked extensively on a volunteer basis on the school and community level and have held several responsible positions during this time. These include City PTA President, School Carnival Chair for two years, and Fund-raising Chair for the new library. I feel that this experience should qualify me for a salary of $30,000 per year.
I work well with people and am able to motivate those who work under my direction. I am sure that these skills will be very valuable to Doe. I would like to discuss this with you further and will call to set up an appointment.
Example Letter #4
Thank you for extending me the position of sales representative. I am eager to become a part of your sales team and have the opportunity to work toward making a real contribution in this company. Armed with an array of qualifications, I am sure that I will be able to fulfill all required duties and obligations. Please know that I am ready to give my best efforts to this position.
As I stated in my application and in our interview, I am flexible in considering offers regarding the terms of my employment. I have evaluated your current offer, however, and feel that further negotiations are necessary. I propose that we take another look at the salary you offered me in order for you to better take into account my skills, education, and experience.
I am greatly interested in working for your company, as I believe this position will help me develop my current strengths and capabilities, as well as develop new ones. I look forward to developing a long-term relationship with your organization, but I require a salary that is in harmony with my credentials and sufficient to meet my personal needs. Let us get together and reconsider your offer. I am confident that we can reach a figure that is satisfactory to both of us.
Sometimes the salary offered does not meet your expectations. This letter will state your case clearly, preparing the way for further discussion. Keep the tone positive, confident, and respectful.
1 Thank the reader for extending the job offer. Express confidence in the management, company or other aspects of the offer.
2 State that you want a better salary. Mention the salary you want if you feel it appropriate. Identify the factors that you feel warrant a higher salary, such as education or experience.
3 Confirm that you will make significant contributions to the success of the organization.
4 Reaffirm your strong interest in the job offer. Assure the reader that a resolution is possible and that you want to accept the challenges of the position.
5 Indicate how you will make your next contact.